Personal Assistant

*According to Decree No.13/2023/ND-CP on protecting personal data ("PDP"), Home Credit Vietnam would apply "Personal Data Processing Agreement" with all candidates to ensure compliance with the decree.
By submitting this application to Home Credit Vietnam Finance Company Limited through Vietnamwork, you agree to allow Home Credit to proceed your provided information in accordance with Personal Data Processing Agreement that you have read, fully understood and agreed to the entire content at link
career.homecredit.vn/vn/article/id/217.
KEY RESPONSIBILITY:
1. Provide daily multiple administrative and executive support to Head of Security
- Make travel arrangements, business travel requests, flight and hotel bookings, visas registration, cash advance, expense settlements for Department Head/some Managers and prepare expense reports; make payment vouchers; etc.
- Manage/control budget related to Purchasing.
- Collate, sort and archive critical materials;
- Review and audit all documents before submitting to Department Head for approval (including but not limited to: BTRs; Payment Vouchers; Advance Request Vouchers; Stationary Requests; Taxi Card Using Requisitions; BE; Letters to customers; POAs; Payment requests for MS; training/regional meeting materials; EMFs; CHRs; etc.)
- Translate documents as required.
- Monthly update departmental organizational chart.
- Schedule and coordinate logistics for meetings and events; organize and manage calendar / schedule(s) for Department Head and/or department; make meeting minutes when required.
2. Be responsible for planning, review, control and reporting:
- Closely monitor monthly actual OPEX (reviewed/analyzed/notified/reported timely)
- Assist Management in Budgeting / Forecasting / OPEX Planning quarterly / yearly.
- Coordinate with Management to plan on Headcount.
- Assist Management on reviewing and finalizing reports of all Teams/Sections of Security Department (Fraud Investigation, Business Investigation, Special Investigation, Internal Security Team, Mystery Shopping, Admin & Data Management)
3. Support to manage compliance and design/improve processes/procedures:
- Monitor and assure the compliance of teams and all employees
- Frequently give ideas / proposals on the improvements & development of Departmental policies & procedures to align with Company's development.
- Assist Management to create the new process/procedure as work requirements
- Responsible to update/modify the active Processes/ templates on MSA system as required from all teams.
4. Handle other related and ad-hoc tasks assigned by Department Head which includes:
- Prepare and submit correct time-sheet of Security Service staff to PD/PSS on a monthly basis.
Identify staff / individual development & training needs; looking for potential candidates, attend board interview when required.
- Duties may also include execution of research, data analysis and preparing reports and/or recommendations.
- Engage/Coordinate in Department/Company's programs/projects on demand and cascade to team members if needed.