Personal Executive Assistant

We are seeking a highly organized, proactive, and discreet Personal Assistant to support our Production Director in both professional and occasional personal tasks. The ideal candidate will act as a trusted gatekeeper, ensuring smooth day-to-day operations and enabling the Director to focus on high-level strategic responsibilities.
Key Responsibilities:
1. Administrative Support:
• Manage and maintain the Director's calendar, including scheduling meetings, appointments, and travel.
• Screen and manage communications including emails, phone calls, and written correspondence.
• Prepare reports, presentations, and other documents as required.
• Coordinate and manage logistics for internal and external meetings.
• Maintain filing systems (digital and physical), records, and confidential documents.
2. Travel & Itinerary Management:
• Organize complex travel arrangements including flights, accommodations, transportation, and visas.
• Prepare detailed travel itineraries and ensure smooth coordination throughout trips.
3. Meeting Coordination:
• Prepare agendas, take minutes, and follow up on action points from meetings.
• Liaise with internal departments and external stakeholders on behalf of the Director.
4. Confidentiality & Discretion:
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Act as a trusted point of contact between the Director and internal/external parties.
5. Personal Assistance:
• Assist with occasional personal tasks and errands.
• Manage personal appointments, bookings, and events when required.