Procurement Admin

Mô tả Công việc
Order Monitoring & Status Tracking
Regularly monitor the status of all purchase orders to ensure they are processed on time and in alignment with production schedules.
Proactively identify and resolve any incidents of shortages, delays, or backlogs, and collaborate with relevant departments to find solutions.
Track and confirm key details such as production times, delivery schedules, and associated costs for each order, ensuring alignment with business requirements.
Order Management & Compliance
Review, update, and maintain procurement orders throughout the process, ensuring accurate and timely completion of all orders.
Ensure that all orders comply with contractual agreements, including pricing, delivery terms, and quality standards.
Communicate with suppliers and internal stakeholders to ensure alignment and resolve any discrepancies or issues that may arise during the procurement cycle.
Supplier Payments & Records Management
Verify procurement records and ensure proper documentation for each order is maintained in the system.
Coordinate with the finance department to facilitate timely payments to suppliers, ensuring that payment terms are met, and any discrepancies are addressed.
Conduct periodic reviews of supplier invoices and reconcile payments, ensuring accuracy and adherence to financial protocols.
Reporting & Communication
Report regularly to management on procurement order status, highlighting any issues or delays and proposing solutions to ensure continuity in the supply chain.
Provide clear and concise updates on order completion, supplier performance, and cost analysis to support informed decision-making.