Procurement and Office Admin Executive

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Key Responsibilities & Deliverables
Reception
• Welcome and assist visitors, candidates, and business partners.
• Handle incoming phone calls and direct inquiries to relevant employees.
• Receive and distribute incoming mail and parcels.
• Maintain visitor registration records.
Office Administration
• Manage office facilities, security, cleaning services, and daily office operations.
• Manage office supplies, stationery, and consumables.
• Coordinate with vendors and service providers (approximately 30 vendors).
• Arrange office maintenance, repairs, and equipment servicing.
• Support new employee onboarding and administrative arrangements.
• Handle ad hoc administrative requests, including transportation, gifts, and other services.
• Support employee engagement activities and internal events.
• Process and monitor recurring administrative expenses and payments.
• Track vendor contracts and renewal deadlines.
Procurement
• Receive and process purchasing requests from various departments.
• Source suppliers and obtain quotations.
• Evaluate quotations and recommend suitable suppliers.
• Prepare Purchase Orders (POs) and handle purchasing procedures.
• Follow up on order status and delivery schedules.
• Verify delivered goods, invoices, and payment documents.
• Monitor procurement budgets and purchasing expenses.
• Maintain and update the supplier database.
• Evaluate supplier performance and service quality.
Others: Other assignment from Managers.