1. BASIC PURPOSE OF THE POSITION:
Responsible for entire process of procurement of indirect materials and services (IDM) in according to
Purchasing policies and guidelines to ensure the production continuity of Perfetti Van Melle Vietnam (PVN) while meeting the Company and Corporate driven goals on cost, quality and service.
2. PRINCIPAL ACCOUNTABILITIES:
PRINCIPAL ACCOUNTABILITIES AND EXPECTED END RESULT
• Coordinate with other departments to develop new supply sources to drive, maintain and continuously improve supply quality and competitiveness. This includes defining of purchase scope and specification, defining the supply strategy of the commodity/category, quotation obtaining, supplier qualification, supplier set-up and maintenance of purchasing and supplier database.
• Manage commodities and/or categories with high level of complex including but not limited to Lab, Outsourcing Labor and Service, Facility, and 3rd Asset Rent/Service with estimated annual spend ranging from 5 to 6 million EUR.
• Review and process Purchase Requisitions (PR) including verification/benchmark of price and other transaction conditions, negotiation, PO creation, PO internal and external distribution (through system or manually) and PO acknowledgement. Review and processes purchase change orders upon requested.
• Be responsible for procurement business system data input and data integrity.
• Manage supplier contract including contract preparation, contract negotiation, contract award, contract set-up in system and periodic contract review.
• Manage supplier performance including periodic performance and supplier corrective action initiation and implementation. Coordinate with other department to solve any issue relating to order fulfilment including but not limited to delivery, payment and quality issue.
• Manage purchase info records includes periodic pricing review, creating/removing or updating info record item in systems in according the process.
• Coordinate with other department in bidding/tendering for major spending per purchasing policy.
• Manage and ensure all related purchasing activities are performed in a way to enable the achievement of all Department KPIs.
• Ensure all purchasing document are filed and control in according Corporate confidential & retention requirement as well as required by the laws.
• Any other responsibilities as assigned by management.
3. KNOW-HOW, SKILLS AND KNOWLEDGE FOR THIS POSITION:
A) Education, Qualifications and Training:
• University graduated with technical or economics background
B) Experience required (e.g. Past Roles, Level, Years of Experience, Technical, People Management, etc.):
• At least 3 years' experience at the same position in FMCG manufacturing company or procurement engineers handling purchase of technical goods and services in manufacturing environment.
C) Specialised Knowledge or Skills required (e.g. Technical, Cross-functional, etc.):
• Knowledge and understanding of the supply chain management concept as well as knowledge of manufacturing processes, methods, specifications, materials and services.
• Effective communication (both oral & written English & Vietnamese)
• Proficient in MS Office and SAP
• Independent, dynamic and able to work with minimum supervision.
• Possess excellent negotiation and communication skills.
• Be able to build networking relationship with internal customer and stakeholders with no bias and no discrimination attitude.
• Understand Company and Corporate policies and guidelines especially Code of Conduct/Business Ethics
D) Critical Leadership (Success Profile) Competencies:
Situational Adaptability: Adapting approach and demeanour in real time to match the shifting demands of different situations.
Manages Complexity: Making sense of complex, high quantity and sometimes contradictory information to effectively solve problems.
Courage: Stepping up to address difficult issues, saying what needs to be said.
Building Effective Teams: Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
Cultivates Innovation: Creating new and better ways for the organisation to be successful.
Strategic Mindset: Seeing ahead to future possibilities and translating them into breakthrough strategies.
Drives Results: Consistently achieving results, even under tough circumstances.
Plans & aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
