Programme Officer (Education)

1. WORKING CONTEXT
- Location: Ho Chi Minh City with frequent travels to the fields as required.
- Type of contract: Fixed term/Regular
- Report to: Operations Supervisor
- Staff directly supervised: None
2. JOB PURPOSE SUMMARY
Programme Officer has responsibility in supporting the development and implementation of education programmes, focusing on two pillars: 1) entrepreneurship; 2) quality of education. Meanwhile, he/she has to support in resource mobilization and marketing related works.
3. MAIN ROLES & RESPONSIBLITIES
1) Programme Management (design, planning, implementation, monitoring and evaluation)
* Design & Planning
- Support line manager in drafting the annual implementation plan (along with budget plan), in coordination with relevant programme partners.
- Provide the guidance of annual planning and budgeting to partners in accordance with the guidelines from LSTF or specific donors.
- Review partners' work plans and budget so as to ensure they are in line with programme design and agreement.
- Review concept notes/proposals/fund requests from potential partners with recommendations.
- Review and/or prepare MOUs and other legal documents of related partners with recommendations.
* Implementation & monitoring
- Act as a focal point to manage daily contact and conduct regular monitoring visits to supervise and support partners on activities implementation.
- Provide technical support and capacity building to implementing partners via regular monitoring visits or virtual meetings.
- Monitor the progress of programme/project implementation and spending status to ensure the alignment with the agreed work plans. Advise line manager if identify any potential risks or issues.
- Prepare and disseminate guidance, manuals or hand-on experience documents to concerned bodies so as to build their capacity.
- Support line manger to prepare progress reports for donors or sponsors in a regular basis.
* Learning & Evaluation
- Participate in programme/project review meetings and evaluation exercises in line with dedicated guidance.
- Prepare quarterly semi-annual, annual and programme-end reports together with implementing partners (for programming purpose).
- Support the line manager in preparing the programme spending reports (semiannual basis) for approval.
2) Support in Resource Mobilization and Marketing
- Fundable ideas are identified and formulated into at least 2 concept notes/proposals per year in collaboration with partners.
- Donor relationship is enhanced through providing donor services (e.g. donor visits and other purposive engagements).
- Collect data to support proposal writing and grants acquisition.
- Identify and prepare at least three beneficiary stories per year for external communications.
3) Data Management and others
- Maintain database and records for all programme related information for both programming and marketing purposes.
- Coordinate all logistical issues for visits, project activities and other related tasks.
- Assist and provide information within his/ her responsibility to the line manager in the development of Annual Plan and Annual Report if required.
- Actively build the partnerships with local authorities and other relevant programme stakeholders.
- Perform tasks assigned by the line manager.