Project Coordinator

Pacifico Energy is a privately held, utility-scale renewable power company specializing in development of solar photovoltaic and wind projects, with offices in Japan, Korea, Vietnam, and the United States.
Pacifico Energy has over 1.5 GW of operational projects and an additional 7 GW in the development pipeline. As leaders of the emerging Pacific market in renewable energy, we are Japan's largest solar developer.
In Vietnam, we commissioned a 40MW solar power plant in Mui Ne (Binh Thuan) and are currently constructing a 30 MW Wind Farm in Binh Dai, Ben Tre.
CAREER OPPORTUNITY:
Position: Project Coordinator
Salary Range: Commensurate with experience, including 13 months's salary and potential performance bonus
Benefits:
Premium healthcare insurance
Dynamic and professional working environment
Learning and career development opportunities
A. JOB DESCRIPTION:
Job Overview
The Project Coordinator will support the CEO and project teams in coordinating renewable energy project development activities, including project documentation, regulatory submissions, legal coordination, timelines and cross-functional follow-up. The role will work closely with internal departments and external stakeholders to ensure key project actions, approvals and deliverables are properly tracked and completed on schedule.
Key Responsibilities
Project Coordination
• Coordinate development activities across multiple renewable energy projects, including wind, solar, BESS and emerging technologies.
• Coordinate with Business Development, Engineering, Finance, Legal and other relevant departments to collect information and complete project documentation.
• Monitor project schedules, legal/regulatory milestones, deliverables and assigned action items to support timely project development.
• Follow up with internal departments to ensure timely completion of assigned tasks and required submissions.
• Prepare project status reports, action lists, meeting minutes, and updates on key project issues, legal risks and matters requiring management decision.
Regulatory & Government Documentation
• Assist in preparing investment proposals, submissions and regulatory documentation.
• Maintain records of permits, approvals and government correspondence.
• Track regulatory deadlines and ensure timely submission of required documents.
• Research and summarize new laws, decrees, circulars and government policies relevant to renewable energy development.
• Regularly update market information, bidding/investor selection information, IPD, EOI, IRC requirements, and project documentation requirements specific to each locality.
• Legal Coordination
• Coordinate contract review processes with the Legal Department.
• Prepare first drafts of standard documents such as: MOU, NDA, LOI, Official letters, Internal memorandums
• Track contract status, approvals and execution.
• Maintain contract database and document management system.
• Management Support
• Prepare presentation materials for meetings with investors, government authorities and strategic partners.
• Conduct research on potential partners, investors and industry developments.
• Organize management meetings and follow up on action items.
• Support due diligence and data room preparation for financing and M&A transactions.
• Administrative Support
• Organize and maintain confidential project documentation.
• Coordinate document circulation and approval workflow.
• Assist in implementing document control and confidentiality procedures.
• CEO Assistant Support
• Support the CEO in preparing meeting materials, tracking key action items and following up on assigned tasks.
• Perform other assigned tasks to support the CEO and project development activities.