Project Management Coordinator

💡 SEO Navigator is a global leading provider of full-service digital marketing solutions.
We specialize in crafting creative strategies tailored to meet our client's unique needs while consistently delivering tangible results. As we rapidly expand our reach from the US to international markets, we invite you to join this ambitious journey with us!
✈️ Work Nature:
Full-time and fully remote
Working hours: 40 hours per week, Monday - Friday
Contacting points might include but not be limited to the CEO, team leads (SEO, Content, Design, IT, CRM, Ads), and clients.
👩‍💻 Responsibilities:
At SEO Navigator, we're looking for a Project Coordinator who keeps work moving, keeps priorities clear, and keeps the CEO's week organized. This role goes beyond a traditional coordinator: you will run our AI operations hub, which assigns tasks automatically based on priorities and team availability. You'll also work directly with the CEO on what the team should focus on each week.
Key Responsibilities:
Coordinate delivery across SEO, Content, Design, Web, CRM and Ads so every hand-off happens on time
Keep ClickUp accurate and send a clear daily status report (overdue, blocked, stuck in review, wins)
Maintain team capacity and project timelines (availability, leave, workload, deadlines) so our AI orchestrator can auto-assign tasks correctly, and catch and fix wrong assignments
Run our AI operations hub: schedule AI workflows, triage team feedback on AI outputs, and post a weekly summary for leadership
Plan weekly team priorities with the CEO and team leads, and share them every Monday
Support the CEO with calendar, meeting prep, notes, decisions and follow-up
Escalate risks early with cause, impact and a proposed fix
Send clients clear updates and reminders on timelines and what we need from them
Spot recurring friction and propose process improvements
🌋 Requirements:
2+ years of experience in Project Coordination, or Operations, preferably in an agency
Hands-on experience using AI tools (e.g., Claude) and project management tools (e.g., ClickUp)
Comfortable working with structured data such as capacity sheets, timelines and workload views
Highly organized, detail-oriented and careful: you check before you send
Calm under pressure, able to stay steady when many urgent requests arrive at once
Learning mindset: you pick up new AI tools and workflows quickly
Confident in following up with team members respectfully and firmly
Good written and spoken English
Discreet with confidential information
🏖 Benefits:
At SEO Navigator, we strive to create an inspiring and high-performance workplace that values every employee. We believe in transparency and want you to know exactly what you can expect:
Salary Range: 16,000,000 VND - 28,000,000 VND / month
You'll get Recognition for consistently high performance.
You'll get Extensive Training from top experts that's worth years of experience, customized to align with your career plan and team growth.
You'll get a Positive Work Environment. Say NO to toxicity!
Our goal? To keep our amazing team together, to go fast, and to grow fast! Besides, enjoy all the other perks we offer:
Fully remote setup with flexibility.
Freedom for creativity!
Public holidays.
Generous leave policies.
Global networking.
And so much more to explore! 🎁