Project Operations & Logistics Officer

Job Summary
The Project Operations & Logistics Officer is responsible for the smooth day-to-day operational implementation of project activities across all Work Packages. The project delivers activities in Vietnam and involves a high volume of trainings, stakeholder sessions, field missions, MSME engagements, and coordination tasks across all Work Packages.
The Officer is in charge of arranging travel and field logistics, coordinating venues and technical arrangements, preparing materials, managing vendor interactions, and ensuring timely documentation in compliance with EU requirements.
This position directly supports the execution of the Work Packages by maintaining operational continuity, aligning schedules, coordinating with NSAs, MSMEs, trainers, and technical experts, and ensuring that each activity is delivered efficiently and on time. The role is fully project-delivery focused and essential for seamless implementation.
The Officer also maintains budget trackers and ensures accurate expenditure monitoring in line with EU financial compliance requirements.
Type of Contract:
- 1-year full-time labour contract upon successful completion of a 2-month probation period; renewable upon successful KPIs delivery and evaluation
- Expected starting date: As soon as possible
Key Working Relationships:
- Internal: Consortium Partners and EuroCham Vietnam team
- External: NSAs, MSMEs, trainers, technical experts, vendors, service providers, local authorities (for logistical coordination only)
Main Duties and Key Performance Indicators
- Activity Operations & Logistics: Coordinate and manage all logistical and operational arrangements for project activities.
- Vendor & Procurement Support: Coordinate with service providers and collect quotations in line with internal and EU procedures. Support procurement documentation and ensure compliance at activity level.
- Budget Monitoring & Financial Tracking: Maintain and update the project budget tracker at activity level. Collect and record financial supporting documents for reporting and audit purposes.
- Documentation & Reporting Support: Prepare participant lists, attendance sheets, evaluation forms, and visibility materials in line with EU requirements. Maintain organized documentation files for reporting and audit. Provide input for narrative and financial reports as requested.
- Coordination Support: Liaise with MSMEs, NSAs, experts, and trainers for scheduling and logistical coordination. Support communication and follow-up related to activity implementation.