Provincial Partnership Manager

ROLE PURPOSE
To lead provincial team to ensure the development and maintenance of effective partnership, management of sponsorship communications, responsible for programs and projects implementation and accountable for finance and operation management in assigned areas to achieve overall country objectives
DIMENSIONS OF THE ROLE
The position will be responsible for managing budget allocated (700k to 1000K Euro per year) to assigned area and managing and developing number of solid line and dotted line reports (8-15 staff). This post is requested to work and build effective working relationship with local authority and project stakeholders from provincial to communal levels. PPM is presentative of Plan International Vietnam (PIV) within her/his province to work with other NGOs and CSOs, corporates and private sector in accordance with his/her authorisation.
ACCOUNTABILITIES
1. Develop and maintain effective partnership with government and partners in assigned areas:
• Be responsible for building positive and productive partnership/ relationship with relevant
• Government agencies to ensure quality delivery of the assigned program and scaling up its impact in Lai Chau Province
• Be responsible for supporting local partners in development of 5 years cooperation program and getting government approval for projects/Program at assigned areas, following the government regulation
• Be responsible for maintaining donors' relationships through field visit, to fulfil their requirement to increase financial resources, reaching more marginalized children and girls in Vietnam
• Provide input for design of branding and media products to adapt with local context and program interventions and Organise and support for marketing and media products production for fund raising
• Be representation for PIV image and reputation
• Build networking with other INGOs/LNGOs and mass organizations.
2. Sponsorship communications
• Manage sponsorship program effectively including caseload management, products quality and sponsorship commitment
• Manage phase-in/ phase-out process, assessment of development indicators for community and partnership strategy
• Manage and conduct properly sponsors and donors visits
• Establish and manage well partnership with local partners/ community volunteers for sponsorship program including capacity building and know-how transfer
3. Responsible for programs and projects implementation in designated areas
• Accountable for planning and implementing both grant funded and sponsorship funded projects in the province, ensuring objectives achieved contributing to target of two millions girl learn, lead, decide and thrive and to ensure its cost effectiveness, efficiency with compliances to Plan's policies and procedures and Donors' commitments
• Ensure development of monitoring milestones and fulfil required field works for M&E at project level
• Make sure programs and projects reporting are in timely manners and of quality
• Take lead in documentation and dissemination PIV program impact in assigned areas and contribute to Country Office's (CO) influencing purposes.
4. Accountable for finance, operation management and fund raising
• Take lead, coordinate and make sure budget planning (CAB, CAT, SPAD design ...) are in accordance with Country Office's requirements and program strategy
• Ensure financial compliance and risks management according to PIV policies and procedures
• Budget holder and make sure program implementation and spending are in line with approved plan and timeline
• Be responsible for providing reliable data and information for program strategic choices and fundraising to achieve Plan Vietnam's commitments
5. Staff management
• Be responsible for recruitment, selection, performance management and capacity building for Program Unit (PU) staff to ensure quality delivery of program, contributing to the positive change of the lives of marginalized children and girls in Vietnam
• Lead and coach provincial staff in order to improve staff's knowledge and skills of project management, PIV program priorities, Gender transformative programming approach,
KEY RELATIONSHIPS
• Closely work with Program Impact and Partnership Manager in order to get direction/instruction and technical effective support timely
• Closely work with departments at CO including Finance and Operation, Program Quality and Development Department, Program Managers/ Project Coordinator in order to get technical support timely
• Closely work with stakeholders in order to get their support and commitment
• Closely work with community and children, especial girls to make sure their priority needs are met and increase their participation and ownership.
• Communicate and work effectively with related partners, stakeholders, donors (when applicable) to promote program portfolio and program quality.