Public Affairs & Office Admin (Hà Nội Office)

Public Affairs administration:
1. Execute overall administration for PA department:
• Assist PA with day-to-day administration work (meeting arrangements, travel arrangements for business trips or departmental events & activities, documentation, budget tracking, presentation, reports, meeting minutes etc.)
• Support for Head of PA in arrangement of meeting agenda for internal and external stakeholders, and other tasks assigned by Head of PA (documentation, filing, expense report & payment, Facebook interaction, CSR events, Awards/Merit events, etc.)
2. Execute administration for Media relations/External & Internal communications:
• Assist PA team in preparing materials for external stakeholders
• Update and manage contract master list
• Monitor and report to Excom & BOM about the daily media clippings and monthly department report for internal related teams.
• Coordinate and assist PA team with event execution (launching events, trade conferences, company's events, CSR events/ programs and other sponsorships, etc.) such as:
- Work & follow up with vendor for admin event organization
- Dealing with agencies and vendors (seeking quotations, quality assurance, payment, progress checking, etc...)
3. Support for Corporate Affairs Administration in meeting licenses registration with MOH in Hanoi:
• Submit the products' registration and advertising documents to One-Gate Department of MOH in Hanoi
• Submit the MLM documents to One-Gate Department of VCC (MOIT)
• Other meeting licensing activities as required
Hanoi Office administration:
1. Execute Hanoi office administration:
• Work with internal ACE teams and external vendors to manage office maintenance, office facilities / equipment, and office supplies & stationery to ensure office infrastructure/ facilities/equipment in good condition and clean working environment.
2. Support for other HR events & employee wellbeing & culture engagement activities implementation in Hanoi:
• Coordinate and assist HR team to organize & implement HR events, HR training, and other employee wellbeing & culture engagement campaign/ programs such as staff meeting, staff outing, year-end party, employee training, health community programs, Value activation, etc.
• Coordinate and assist HR team to arrange interviewing meetings and newcomers on boarding logistics in Hanoi
• Coordinate and assist HR team to implement employee benefits and time attendance in Hanoi office such as set up attendance fingerprint, register for employee parking, manage time attendance tracking & report, provide PV products entitlement/ product gifts to staff, manage taxi claim report, etc...
3. Other tasks are assigned by HR