Purchasing Administration Staff

Administration:
- Follow and update the details of orders status on data collection systems of Navision software and department (Excel file).
- Action on Navision software (creating supplier code, create orders, create imports card for warehouse department and access the warehousing datas).
- Procedures for confirmation of raw materials and services purchasing contracts.
- Follow the progress of orders.
- Implement procedures in a national single window customs system.
- Work closely with service part to complete import procedures.
- Check the content of the payment documents and coordinate with the accounting department to follow the progress timely.
- Perform marine insurance knowledge.
- Support for debt clearing procedures related to the settlement of complaints and quality of goods.
- Support to resolve the dispute with the supplier regarding administrative procedures in the scope of work under the guidance of their superiors.
- Check the content and accuracy of the raw materials imports purchasing bills, cost of service bills and other expenses, and hand over to the monthly accounting department.
- Gather datas, record the information of suppliers, and other documents to serve for the evaluation of ISO, Global Gap periodically.
Coordination and transfer:
- Update your status and material orders.
- Balance needs with warehouse department to notice weekly receiving goods schedule.
- Follow and report the order need in short-term.
- Send the request of seal good, follow the consignee progress at port.
- Update weekly goods receiving plan for weighbridge - warehouses - quality department.
Reporting:
- Report daily work progress and the difficulties and obstacles can not be solved.