Purchasing Clerk / Thư ký Thu mua

Aware about Hotel Purchasing Procedure.
Knowledge of local market and products.
Basic knowledge of work related automated financial and accounting reporting systems.
Written and verbal communication skills.
Organised and capable of managing more than one tasks at a time.
Working knowledge of modern office methods, procedures, and equipment.
Knowledge of Word, Excel and Outlook.
Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
Act as a department team member and involve in projecting a good personal, department and company image.
Maintain a high standard of personal hygiene and appearance at all times.
Should have a complete understanding of the hotel's employee handbook and adhere to the regulations contained therein.
Complete understanding of the hotel's policies & procedures and standard operating procedures and polices relating to fire, safety and health.
Key Deliverables and Responsibilities
Planning & Organizing:
1. Thinks ahead, developing contingency plans where necessary.
2. Manages time and resources effectively.
3. Sets and strives to achieve high personal performance standards.
4. Plans, organizes and uses a systematic approach to getting things done.
5. Priorities actions and manages tasks through to completion.
Operations:
1. Liaise with Company Auditors.
2. Communicates openly and clearly both verbally and in writing.
3. Develops positive working relationships at all levels.
Administration:
1. Assist Procurement Manager in the day to day operation of the Procurement Department.
2. Prioritise the assigned purchase requests as per delivery date, obtain three quotations, and negotiate the price then forward purchase request to Procurement Manager.
3. After proper approvals issue the Purchase Order to the supplier and follow up for the delivery of goods or services.
4. Ensure that all HACCP requirements are complied with and related documentation is properly filed to the reviews of the authorities.
5. Assist Procurement Manager in all clerical jobs in the Purchasing Office including correspondence, filing, telephone call handling etc.
6. Ensure that proper operating standards are adhered to in the areas of purchasing, receiving, store and goods issuing.
7. Maintain vendor performance file to ensure the consistency in quality and service.
8. Prepare report on savings achieved during the month and forward it to Procurement Manager.
9. Follow Hotel Purchasing Procedure, ensure that each purchase is supported with three quotations, the quotation should not be a paper exercise but every cost comparison must ensure best price and best quality.
10. Job Description for Purchasing / Receiving Clerk will include above essential functions but will not be limited to the functions listed above.