Purchasing Executive

Purchasing & Day-to-Day Buying
• Own end-to-end purchasing for the Đà Lạt club, from requisition through to delivery and receiving.
• Place, track, and reconcile orders across F&B, beverages, OS&E, and operational supplies.
• Stay hands-on - resolve shortfalls, substitutions, and urgent needs so service is never interrupted.
Supplier Community & Relationships
• Build and steward a carefully selected local supplier community across Đà Lạt and Lâm Đồng.
• Negotiate pricing, terms, and service agreements that deliver reliability, consistency, and long-term value.
• Hold regular supplier check-ins to maintain trust, quality, and accountability.
Sourcing & Category Management
• Source across F&B, beverages, OS&E, FF&E, maintenance, and services for the site.
• Make the most of Đà Lạt's local produce and growers, sourcing specialised or imported products where necessary.
• Monitor the market and introduce new suppliers, products, and better ways of buying where relevant.
Inventory & Stock Control
• Oversee stock levels, receiving, and storage to keep the room supplied and accurate.
• Minimise waste, discrepancies, and stockouts through careful planning and par levels.
• Coordinate deliveries and supplier timelines around the club's operational rhythm.
Cost Control & Financial Alignment
• Manage the purchasing budget and track spend across all categories.
• Identify and implement efficiencies without compromising the quality of the room.
• Partner with Finance on ordering, reporting, and reconciliation.
Team & Operational Management
• Lead and develop a small purchasing team while staying close to the work yourself.
• Set clear, simple purchasing routines, approval steps, and controls for the site.
• Support departments with planning, forecasting, and timely execution.
Compliance & Governance
• Ensure purchasing activity aligns with internal policies and Vietnamese regulations.
• Maintain accurate, well-ordered records of suppliers, contracts, and transactions.
• Support audits and carry purchasing forward with transparency and accountability.
Cross-Functional Collaboration
• Work closely with the Head Chef, Club Manager, Finance, and Operations to align buying with the needs of the room.
• Ensure purchasing contributes to overall brand, operational, and financial objectives.