Receptionist/Secretary

VISITOR ARRANGEMENT:
- Serve visitors by greeting, welcoming, and directing them appropriately.
- Notify relevant employees/departments when visitors arrive.
- Cooperate with security team to comply the process of factory entry registration for visitors. Follow security procedures, such as monitoring the logbook and issuing visitor badges by using visitor controlling systems to grant access for visitor cards.
- Control access door cards.
- Keep an eye on security and telecommunications systems of lobby and office
- Answer visitors' questions, calls, and emails, and provide them with the relevant information
- Support controlling and maintaining locker area for visitors
- Sign for deliveries and ensure all mails and packages delivered to company
ACCESS DOOR SYSTEM MONITORING FOR EMPLOYEE:
- Work on system to grant access for employees. Double check and cooperate with relevant departments to maintain the Matrix of access door for each level.
- Check and raise the issue related to access door system.
- Other tasks as appointed by department manager
Location: At lobby front desk of Milwaukee factory in Saigon High Tech Park
Shift rotation:
- Morning 6:30AM - 3:00PM
- Afternoon 11:00AM - 7:30PM
- From Monday to Saturday.
Education:College and above with Major in Business Administration, English, Chinese or other related subjects
Experience:Minimum 1 year in similar position.
Knowledge:Be able to comfortably use English, Chinese is a plus
English: Verbal communication + Written
Functional Skills:Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)
Other Abilities:
Excellent time management skill, have ability to prioritize work
Strong organizational skills especially multi-tasking
Attention to details and problem-solving skills
Helpful and friendly demeanor
Ability to stay calm under pressure
Work at District 9 Saigon High-Tech Park (HCMC)
Ngành nghề: Dịch vụ khách hàng, Hành chính / Thư ký, Nhân sự
Kinh nghiệm: 1 Năm
Cấp bậc: Nhân viên
Hình thức: Nhân viên chính thức
Địa điểm: Hồ Chí Minh