Receptionist

We are seeking a Receptionist based in our Ho Chi Minh City Office. Reporting to the HR & Administration Leader, the Receptionist provides the primary interaction between public, clients and our company, resulting in this being a key position in the organisation. In addition, the Receptionist provides administration support to the company across a range of areas.
The responsibilities of the position include, but are not limited to:
• Manage switchboard, make sure the phone system is operated effectively;
• Ensure that reception is always attended and to arrange, in consultation with other staff, for reception to be covered during any absence;
• Welcoming and guiding guests. Arranging meetings and ensuring the public areas of the office are maintained to the highest professional levels;
• Receive and send letters, documents in and out the company;
• Assist to maintain a central general filing and storing system, complying with the company policies;
• Prepare for business trips of Boad of Management and staff (transportation, accommodation, ...);
• Manage stationary (toner, photocopier, fax, water, ...), get documents notarized, etc;
• Organize company seminars, birthday, parties, outdoor activities, etc;
• Manage company taxi card;
• Controlling Petty Cash and preparing related expense reports weekly/monthly;
• Handle all general enquiries;
• Assist with all relevant paper work;
• Provide administrative support to other staff and general office duties as required;
• Undertake other duties which may be requested by manager.