RECEPTIONIST

Department: Administration
Report to: Administration Manager
Key Responsibilities:
Serve at the reception desk: greet visitors, identify their purpose of visit, and direct them to the appropriate personnel.
Provide accurate and timely translation of documents; support general administrative tasks as assigned.
Manage incoming/outgoing keys, mail, courier packages, facsimiles, messages, and verify related bills/invoices.
Handle payments for office-related expenses such as office rent, utilities, mobile phone cards, telephone bills, courier services, taxi services, food & beverages, etc.
Arrange business travel for employees including air ticket booking and company car scheduling.
Manage office supplies: monitor inventory levels, place purchase orders, and distribute items as required.
Coordinate messenger team to ensure timely and accurate delivery services.
Coordinate the cleaning team to maintain cleanliness of meeting rooms, reception area, and common areas.
Calculate monthly overtime payments for cleaners and messenger staff.
Monitor and manage contracts under Administration Department; ensure timely renewal prior to expiration.
Arrange and prepare meeting rooms: ensure cleanliness, proper setup, and functionality of equipment.
Monitor office facilities and promptly report maintenance issues to the Administration Manager.
Perform other duties as assigned by the Administration Manager.
Job Requirements:
College or University degree.
Minimum of one (1) year of experience in a similar role, preferably in a corporate environment.
Good command of English (listening, speaking, reading, and writing).
Proficient in MS Office applications (Word, Excel, PowerPoint).
Well-organized, detail-oriented, accurate, reliable, and cooperative.
Possess good customer service, communication, and problem-solving skills.
Professional appearance with daily make-up and neat grooming.
Benefits:
5 working days per week (Monday to Friday)
Clear career progression with strong opportunities for advancement
Competitive total compensation package, including performance-based incentives and long-term incentive opportunities.
Full compulsory insurance coverage based on full salary (Social, Health, and Unemployment Insurance) in accordance with the Labor Code, along with PVI premium health insurance in line with Company policy
12 public holidays in accordance with the Labor Code; 15-20 days of annual leave, one extra day for every 5 years of service
Annual company activities, including team building trips, sports events, Family Day, and Children's Day
Sponsored training and professional development programs (e.g. securities certifications, soft skills, and technical skills)
A professional, dynamic, and collaborative working environment.
Work Place:
Vietcap Securities Joint Stock Company
Floor 15, Bitexco Financial Tower, 02 Hai Trieu Street, Sai Gon Ward, HCMC
Email: [protected info]
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