Recuitment Executive and Admin Receptionist

Scope of work
1. Recruitment Executive will be responsible for: Talent Resourcing, Talent acquisition.
2. Admin cum Receptionist will be responsible for:
• Admin jobs: Welcoming visitors; Support visitors & travelers with visa, air ticket, hotel booking; IN/OUT documents;
Stationery & Pantry inventory; Some design & printing work; Make purchase/payment request;
• HR jobs: Involve in operator recruitment process, welcome candidates
• Other tasks: Events, Anniversaries, gift delivery, meeting room, graphic design, ect...
Essential Functions and responsibilities:
1. Recruitment Executive
• To build up a talent pool, candidate pool to ensure the availability of candidates for job vacancies;
• Support the HRM to ensure the plant is staffed with employees with the right level of competencies for the immediate and long term;
• Take lead in the recruitment process: checking the headcount budget, and availability of job description before job posting, sourcing, searching for candidates, prescreening, then coordination with hiring departments and participation in interviews and selection, offering the suitably qualified candidates to assume positions; check reference.
• Make analysis and reports on recruitment activities.
• Update candidate's database.
2. Admin cum Receptionist
• Making visa for all company employees going on business and visa for foreigners to Vietnam.
• Booking tickets for all company employees going on business and support to book tickets for visitors when required.
• Making and sending the Visitor List to All Manager every week and prepare all facilities to welcome the visitors well (shoes, access cards,...)
• Booking Hotel for Visitors in and employees going on business abroad.
• Collect all stationery PRs from all Departments, sending toPurchasingDepartment to order. And implement to deliver to all
Department to ensure to meet the production requirement on time.
• Booking to make business cards for all company Employees, and tax code card, envelope
• Booking lunch for visitors, and co-ordinate the Event group to prepare for the events when have.
• Receiving and sending all couriers in and out company.
• Making payment requests relating to all contract implementation as Visa, Hotel, tickets, coffee etc.
• Controlling the pantries facilities (coffee, milk, tea, sugar,...) and make sure to have full equipment for Guest and Offices.
• Manage the interview record database for Operator and support the HR Executive in recording the interview reports and send the interview result to all candidates.
• Updating the candidate profiles everyday and assisting in recruitment when have.
• Assisting HRM and HR Department in some tasks relating to HR when required.