SALES COORDINATORBELGROUP

JD SALES COORDINATOR
 Answer telephone and respond to caller inquiries in a pleasant manner.
 Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests.
 Responsible for coordinating internally with the sales & marketing team.
 Generating reports, preparing proposals, collections details, coordinating with clients & suppliers.
 Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, banquet event orders, ...).
 Gather materials and assemble information packages (e.g. brochures, promotional materials, sales demo kit, welcome kit, souvenir etc.).
 Generate group and/or corporate leads through internet prospecting, networking, and telemarketing.
 Manage and maintain sales executives and managers schedules, appointments and travel arrangements.
 Assist sales team by managing schedules, filing important documents and communicating relevant information.
 Arrange and co-ordinate meetings, events and any appointments.
 Record, transcribe and distribute minutes of meetings.
 Monitor, screen, respond to and distribute incoming communications.
 Design, upload, extract and maintain customer databases.
 Create and manage Company and Travel Agent profiles on the management system.
 File and retrieve documents and reference materials.
 Conduct research and collect data to prepare reports and documents.
 Coordinates necessary arrangements with vendors relating to sales.
 Ensures all documents produced by the Sales Department (i.e. BEO's, contracts, rooming lists, proposals) are completed accurately and on time.
 Ensure the adequacy of sales-related equipment or material are available at all times.
 Other duties as assigned by Director or Sales & Marketing or the Management