HR & Administration Officer

Job Purpose
To support daily Human Resources and Administration operations, ensuring effective HR processes, accurate employee records, compliance with labor regulations, and smooth office administration.
Key Responsibilities
1. Administration Tasks
Monitor and handle daily office-related administrative tasks.
Receive and manage phone calls, faxes, and incoming/outgoing documents.
Manage filing systems, official documents, and contracts related to goods and service providers.
Prepare administrative forms, reports, and documents as required by supervisors.
Manage and provide office stationery, office equipment, and company assets.
Plan, coordinate, and manage the company canteen.
Coordinate shuttle bus services for employees and guests.
Arrange business travel: booking air tickets, hotels, visas, and work permits for expatriates.
Arrange and provide necessary items for new employees (workspace, stationery, ID cards, etc.).
Support meeting arrangements, working schedules, and internal coordination.
Provide administrative support for the Board of Directors (BOD) when required.
2. Human Resources Tasks
Manage and update employee records in accordance with company regulations.
Monitor and control attendance, leave, and overtime data of all departments.
Prepare and manage social insurance matters: new issuance, amendment, return, and adjustment of health insurance cards as required by regulations.
Follow up and implement HR procedures including:
Recruitment and job invitation
Probationary evaluation
Signing labor contracts
Salary increase, promotion, transfer
Discipline, reward, and dismissal
In charge of recruitment and training support activities.
Handle daily HR inquiries and support employee relations.
Perform other tasks as assigned by the Head of Department.