Senior Office Admin

Company Description
Are You Looking For a Fun Place to Work?
Join The Game!
Leader in the development and publishing of mobile games, Gameloft® has established itself as one of the top innovators in its field since 2000. Gameloft creates games for all digital platforms and with an audience of 107 million monthly users offers via Gameloft Advertising Solutions a unique level of visibility and involvement to advertisers.
Gameloft operates its own established franchises such as Asphalt®, Order & Chaos, Modern Combat and Dungeon Hunter and also partners with major rights holders including Universal, Illumination Entertainment, Disney®, Marvel®, Hasbro®, Fox Digital Entertainment, Mattel® and Ferrari®. Gameloft distributes its games in over 100 countries and employs 6,000 people worldwide. Gameloft is a Vivendi company.
In order to give our employees, the best power to build a closer community in a fun and fast-paced work environment, Gameloft SEA is looking for a Senior Office Administrator.
As a part of Office Admin Department, you will be the right hand of the Office & Happiness Manager (OHM) for any action, support, initiative, issue related to office operations, and happiness at the workplace.
You will ensure smooth administrative support for the entire office over 4,300 sqm, spread in 3 floors, as well as provide support for and coordination of different events and animations.
Your scope is detailed as below:
Office Management
- Assist OHM in supervising the OM team (intern, tea-lady, maintenance) and ensure that all operations/processes are implemented according to Gameloft SEA policies and will run smoothly afterward;
- Follow up and negotiate with the suppliers, landlords or building management to provide best services/contract renewal for any issues/operations with cost-effectiveness;
- Assist in managing budget, expenses, purchases orders...; handle petty cash, cash call per month and control office expenses;
- Reception services:
- Welcome visitors who enter and exit the office in accordance to our procedures and policies (access reports and access cards), and liaise them to appropriate contact;
- Manage office keys / badges, and coordinate the issuance of access cards to staff and visitors when needed;
Happiness agent role
- Work with the OHM, COM and HR teams to create a fun and creative working environment, and to organize various staff activities and office animations;
- Maintain office decoration and propose fixes or improvements if needed;
- Services assistance to employees at every level:
- Coordinate travels and lodging for staff, management and visitors;
- Coordinate the onboarding/off-boarding services (air ticket, housing...), as well as the services of visa and resident cards for expatriates and foreign visitors;
- Assure a plentiful medicine chest in the studio;
- Provide other services as deemed necessary upon assignment by OHM.