Senior Specialist - Planning cum Procurement (RMPM)

I. JOB PURPOSE
To synchronize material supply with production demands by converting sales forecasts into actionable material plans, managing strategic procurement, and ensuring strict adherence to quality and financial standards- under guidance and mentorship from Manager.
II. MAIN DUTIES
1. Material Planning & Inventory Management
- Receive sales forecasts of Finish Goods to generate long-term material planning forecasts.
- Calculate material requirements based on the official production's plan, current inventory levels, supplier lead times, and vendor supply capacity.
- Generate Purchasing Requisition on system
- Adjust delivery schedules (daily/weekly/monthly) based on production's line shifts, delays, quality issues or high inventory levels.
- Coordinate transitions between old and new packaging designs and monitor expiration dates to minimize waste.
- Manage the rotation of outer box pallets between vendors and the logistics team to ensure a continuous supply include over-see the stock of LN2 on Anova system and call for re-filling.
2. Procurement & Strategic Sourcing
- Build and maintain strong relationships with vendors.
- Drive cost-saving initiatives through aggressive price negotiations and sourcing alternative suppliers.
- Manage purchase orders (POs), contract renewals, and vendor performance evaluations.
- Monitor market trends to anticipate price fluctuations in raw materials.
- Execute purchase orders (POs) and monitor fulfillment to ensure 100% material availability.
3. Financial & Cost Management
- Oversee the full Procure-to-Pay cycle, ensuring accurate 3-way matching (PO, Delivery Note, Invoice) and other documents is accurate and enough before passing to the Finance team.
- Negotiate favorable credit terms and manage payment schedules with the Finance team.
- Drive cost-saving initiatives through price negotiations, volume discounts, and sourcing alternatives.
- Lead the resolution of financial discrepancies with vendors, including credit notes for rejected materials or short shipments.
4. ISO, HACCP & Quality Compliance
- Maintain ISO/HACCP-related records and documents for audit readiness (all categories).
- Conduct regular supplier audits and performance evaluations to verify compliance with food safety and quality standards.
- Partner with QC/QA to resolve material non-conformance and process supplier claims.
5. Managerial & Supervisory Scope
- Supervise and mentor one junior staff, oversee daily tasks and provide performance feedback.
- Ensure the staff member maintains accurate data entry and timely purchase order (PO) processing.
- Lead internal initiatives to streamline procurement and planning workflows.
6. Others
- Other tasks as assigned by Manager
III. WORK RELATIONSHIP
1. Internal
- Manufacturing: Align material arrivals with the daily weekly/monthly production's schedule and manage line delays.
- Technical: Coordinate trials for new raw materials or packaging design changes.
- QC/QA: Collaborate on material specifications, non-conformance reports, and ISO/HACCP compliance.
- Finance: Resolve payment discrepancies, negotiate credit terms.
- Logistics: Manage warehouse space constraints and the physical rotation of returnable pallets/boxes and delivery schedule...
2. External
- Vendor or Supplier of RMPM and audit 'partners