Sourcing Merchandiser

Position Summary
- Analyzes customer needs, provides appropriate procurement plans, and is responsible for the overall direction, coordination, implementation, execution, control and completion of sourcing projects, ensuring consistency with customer expectations as well as company commitments and goals.
- Will be based in CID Resources office in Hanoi, Vietnam (CID Resources is BAMKO's sister company under the Superior Group of Companies corporate umbrella).
***Main Duties
1.Quote
1.1 Analyze customer needs and communicate with US counterpart to clarify all specific product requirements of customers.
1.2 Source multiple factories for quotation.
1.3 Obtain available samples according to the client's requirements.
1.4 Complete cost breakdown and conduct price negotiation
1.5 Coordinate with other departments such as QC, testing, and logistics for all-in cost
2. Sampling
Coordinate with the factory to complete an initial product sample that meets the customer's design and requirements.
3. Order Management and Control
3.1 Confirm the order details with the US PM, including but not limited to product requirements, materials, sizes, prices, quantities, customer expectations, delivery timelines, etc.
3.2 Coordinate factory audit with the audit team and assist with audits as needed.
3.3 Hold the Product Evaluation Meeting with the QC and Testing Teams, and help to define the production requirements and quality standards.
3.4 Coordinate legal documents with the factory (Standard Purchase Agreement, Non-Disclosure Agreement, etc) and assist with contract disputes.
3.5 Coordinate with the Quality Control department to implement BAMKO and the client's quality standards and to schedule QC inspection. Ensure that DUPRO and Final QC inspections are scheduled for every production and the product has passed QC inspection before shipment. Highlight any issues to BAMKO QC Manager and the US team. Travel to the factory during production to assist with QC and/or do QC inspections if needed.
3.6 Coordinate with the Product Testing team to schedule product testing (PP and production). All product must pass product testing before shipment. Communicate any issues with the US team.
3.7 Constantly manage the production schedule and coordinate with the US PM and factory to make sure shipments are on time.
3.8 Visit the factory periodically to monitor the production and help to identify and resolve issues.
3.9 Help to foresee risks and proactively find solutions to solve the issues during production.
3.10 After testing has passed and QC inspection was passed, work with the logistics team to ensure that the shipment is shipped out on time and will delivery per the client's required in-hands date.
3.11 Coordinate all production sample requirements.
3.12 Be the primary negotiator with the factory for all issues and always keep BAMKO's interests ahead of the factory's interests.
3.13 Arrange and follow up for payment to the suppliers.
4. Supplier Management
4.1 Strategically source new suppliers for a various array of products.
4.2 Attend trade shows to find qualified vendors.
4.3 Populate and maintain the vendor matrix.
4.4 Arrange supplier visits to vet new suppliers, arrange supplier audits, and to introduce BAMKO and our policies to the supplier. After each visit, make a factory visit report and send to the GM, DM, and US counterparts.
4.5 Input and upload supplier related information and audit results in the system and help to maintain and improve supplier database.
5. Communication & Teamwork
5.1 Be the communication bridge between the Vietnam vendors and US PMs.
5.2 Communicate daily with the Divisional Manager to update and get advice for open projects.
5.3 Work with Testing, Quality, and Logistics to ensure all production activities are completed in a timely manner.
5.4 Openly communicate any issues to DM, GM, and US PMs.
6. Core System & Reporting
6.1 Use the company's internal system (Core) for daily operation of quotes, orders, and all related activities. Keep the system updated on time with the most current information.
6.2 Update time tracker daily in Core.
7. Cost Control
7.1 Accurately calculate the all costs, such as product cost, logistics cost, manpower cost, testing cost and so on.
7.2 Control expenses in the production process and minimize unnecessary waste.
8. Customer Service
8.1 Get product feedback from customer and communicate the feedback to the supplier.
8.2 Help to negotiate with the suppliers when there is a complaint from the customer and help to resolve the issues.
8.3 Receive customers and colleagues and travel with them to the factories and help them during their trips to Vietnam.
9. Be Efficient:Operate in an efficient manner in order to optimize use of company resources. Efficiently complete your work and efficiently use all company resources (QC, Testing, etc)
10. Other: Complete additional tasks as assigned by the General Manager, Divisional Manager, and US PM