Supervisor, Travel Contracting & Data (Client Assignment)

Acclime Vietnam is supporting our client in recruiting a Supervisor, Contracting & Data to join their team.
The Supervisor, Contracting & Data is responsible for supporting supplier contracting, rate collection, tariff
management, data accuracy, and cost-control processes for Vietnam and Indochina operations. This role is
critical to making sure the company works with the right suppliers, has accurate and up-to-date rates,
understands payment and cancellation terms and does not overpay for services.
Our client is a travel company specializing in tourism services, VIP airport fast-track assistance, and guided
tours, with its headquarters located in Bangkok, Thailand, serving customers across many countries.
1/ Key Responsibilities:
• Collect, check, organize, and maintain supplier contracts, tariffs, and rate sheets.
• Manage and update hotel, guide, transport, restaurant, activity, boat, and other supplier data.
• Review supplier rates, validity periods, inclusions, exclusions, payment terms, cancellation terms,
and special conditions.
• Support supplier negotiations and rate comparisons.
• Work with the Destination Manager to identify preferred suppliers and alternative suppliers.
• Maintain accurate cost data in company systems and databases.
• Support the setup of supplier and product data in Ezus or other internal systems.
• Check that quotation and reservation teams are using accurate contracted rates.
• Flag pricing issues, missing conditions, supplier inconsistencies, or unusual cost increases.
• Support margin protection by reviewing cost structures and supplier pricing.
• Coordinate with finance and operations on supplier payment conditions and documentation.
• Assist with product updates, seasonal rate loading, and contract renewal cycles.
• Help build structured contracting files, supplier profiles, and product data standards.
• Support site inspections, supplier evaluations, and quality reviews were required.