Temporary Seafreight Operations Executive

Job description
GEODIS is a Lead Logistics Provider who manages our customers' supply chain by providing end-to-end solutions enabled by our infrastructure, our people, processes and systems. Since 2008, Geodis is a subsidiary entirely owned by the SNCF Group in French. Our mission is to help its clients succeed by overcoming logistical constraints thanks to its lines of business - Road Transport, Freight Forwarding, Contract Logistics, Supply Chain Optimization, Distribution & Express. It has revenues of EUR 6.8 billion and more than 30,000 employees working in 67 countries around the world.
We are looking for candidates for the position of Temporary Seafreight Operations Executive in 8 months of contract in Ha Noi and HCM.
For this position, you are accountable for:
1. Work according to the Export process:
- Handle shipment as per SOP, HI.
- Receive booking from customer.
- Check with Overseas Agents/ Local Sales.
- Book with Shipping lines.
- Send confirmed booking to customer.
- Issue HBL.
- Have S/L issued MBL.
- Send pre-advice to Overseas Agent.
- Arrange trucker and warehouse requirements (if request).
- Monitor and confirm Departure / Arrival of freight.
- Enter all charges and profit shares.
- Close file, pass invoices and credit memos.
- Post information on system.
2. Work according to the import process: ( Back up when import team on annual leave or sick leave )
- Receive pre-advice from Overseas Agent.
- Set up files based on pre-advice.
- Arrange trucker and warehouse requirements.
- Monitor and confirm arrival of freight.
- Break down and distribute into files and calculate charges.
- Call & Send A/N to consignee & record it by Fax, Email.
- Issue debit note to customers, accounting departments.
- Ensure D/O is only released again payment only.
- Enter all charges and profit shares.
- Close file, pass invoices and credit memos.
- Post information on system
3. Responsible for customer contacts, follow up contacts per telephone and visits.
- Regular work with invoices, calculations of profit split and commissions, tracking and correcting mistakes in supplier invoices and following all quality routines.
- Assist in supplier and customer queries.
- Arrange collections.
- Contribute to development of team.
- Assure timely billing as per company policy.