Timetabling Coordinator

RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 123rd globally and 10th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
Rewards and Benefits
Competitive salary package and allowances
Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)
Private health insurance and wellness programs
Professional development and career advancement
Relocation and visa support
Access to state-of-the-art facilities and resources
A vibrant and diverse campus life and more!
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: [protected info]
Position Summary
Property Services team has the responsibility to operate, maintain and enhance the buildings owned by RMIT University, oversee construction projects and ensure the provision of physical facilities services. Property Services consists of the following business units:
Projects
Facilities Management
Campus planning & operations
Business Administration
This position's key role is to provide timetabling services to the Higher Education and Post Graduate Programs which includes understanding the academic requirements, the collection and application of timetable constraints and preferences. The position is required to provide timely support and work closely with key stakeholders within University to collect timetable requirements, to handle bookings and improve timetabling, booking process.
This role will manage the liaison with related departments, suppliers, Property Services to provide facilities services and resources support to events hold at Saigon South Campus. The position will also assist the utilisation study of all locations of RMIT Vietnam.
Reporting Line
Reports to: Associate Director, Campus Planning and Operations.
Direct Reports: None
Key Accountabilities
Undertake all activities associated with the development of the University's teaching timetable to meet academic requirements.
Develop strong working relationships with key stakeholders (including program and course managers) to understand program and course structure requirements.
Develop University teaching timetable to be aligned with educational objectives and business rules, whilst maximising the efficient use of available resources.
Liaise with IT Services, Student Services to ensure the accurate and timely publishing of the University timetable.
Conduct the room audit every semester to assist utilisation study.
Manage ad hoc room bookings for teaching and non-teaching requirements, resolve problems regarding room allocations as they arise.
Interpret and implement policy, and contribute to policy and procedure development of timetable, room booking and facilities support.
Liaise with internal event organisers and Communications and Events department to identify facility-related scope of events, setup requirement.
Manage and coordinate the appropriate support from Property Services staff and service providers include security, cleaning, casual labour for events at Saigon South campus in an effective and timely manner.
Liaise with users and stakeholders to coordinate staff adds, changes, relocation and update records related to staff location
Take emergent actions and mitigate potential problem associated with room bookings or events as required.
Manage room operations to ensure best utilisation of space for teaching activities, bookings and others activities such as maintenance and repairs work.
Other duties as required.