Trợ lý Giám đốc Điều hành (Assistant to CEO)
CÔNG TY CỔ PHẦN TEECOM
Địa điểm làm việc: Hồ Chí Minh
Hết hạn: 09/11/2024
- Chi tiết công việc
- Giới thiệu công ty
Thu nhập: Tới 30 triệu
Loại hình: Toàn thời gian
Chức vụ: Nhân viên
Kinh nghiệm: 5 năm
Mô tả công việc
I. JOB RESPONSIBILITIES
Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.
II. JOB DESCRIPTION
a. Project and department management tasks (60%)
Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.
Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.
Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.
Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.
Update the CEO regularly on the status of ongoing projects and departmental performance.
Facilitate inter-departmental collaboration to ensure cross-functional tasks are executed smoothly.
Organize and lead project-related meetings, summarize key takeaways, and ensure action items are completed on time.
b. Administrative Office Management Tasks (40%)
Manage the CEO's schedule, including appointments, meetings, and business trips, ensuring effective time management.
Prepare and gather necessary documents and information for the CEO's meetings, business engagements, and trips.
Arrange and coordinate logistics for the CEO's business trips (contacting partners, booking flights, hotels, handling visas, etc.).
Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.
Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up-to-date.
Complete other related tasks as required by the CEO within deadlines.
Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.
II. JOB DESCRIPTION
a. Project and department management tasks (60%)
Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.
Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.
Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.
Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.
Update the CEO regularly on the status of ongoing projects and departmental performance.
Facilitate inter-departmental collaboration to ensure cross-functional tasks are executed smoothly.
Organize and lead project-related meetings, summarize key takeaways, and ensure action items are completed on time.
b. Administrative Office Management Tasks (40%)
Manage the CEO's schedule, including appointments, meetings, and business trips, ensuring effective time management.
Prepare and gather necessary documents and information for the CEO's meetings, business engagements, and trips.
Arrange and coordinate logistics for the CEO's business trips (contacting partners, booking flights, hotels, handling visas, etc.).
Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.
Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up-to-date.
Complete other related tasks as required by the CEO within deadlines.
Yêu cầu
Knowledge:
Diploma or Bachelor's degree in a relevant field.
At least 5 years of experience as an assistant, with experience in project management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
Proficient in reading and writing English (IELTS 6.0 or equivalent).
Key Skills:
Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom's focus on efficient and timely project completion.
Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO's schedule.
Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners.
Proactive problem-solving skills:
Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations.
Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary
Personal Attributes:
Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress.
Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO's dynamic role.
Confidentiality: Trusted to handle sensitive information related to the CEO's tasks and communications.
Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts.
Diploma or Bachelor's degree in a relevant field.
At least 5 years of experience as an assistant, with experience in project management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
Proficient in reading and writing English (IELTS 6.0 or equivalent).
Key Skills:
Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom's focus on efficient and timely project completion.
Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO's schedule.
Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners.
Proactive problem-solving skills:
Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations.
Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary
Personal Attributes:
Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress.
Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO's dynamic role.
Confidentiality: Trusted to handle sensitive information related to the CEO's tasks and communications.
Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts.
Quyền lợi
Salary and Bonuses
Salary: 20,000,000 - 30,000,000 VND per month, plus a 13th-month salary and an annual profit-sharing bonus.
Annual performance evaluation and salary adjustment.
Monthly attendance bonus of 300,000-500,000 VND.
Longevity bonuses.
Working hours: Monday to Friday, 8:30 AM - 6:00 PM (with a 1.5-hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload.
Allowances
Insurance coverage starting upon official employment.
Personal health insurance
Laptop provided from the first day of work and free parking.
Annual health check-up valued at 1.5-2 million VND per employee.
Annual leave and other holidays as per regulations.
Annual team-building activities to enhance team spirit.
Internal engagement activities: Friday events, Year-End Party, Mid-Autumn Festival, Women's Day (Oct 20, Mar 8), Men's Day (Apr 6), etc.
Capacity Development
Orientation training and a "Buddy" to support you throughout the probation.
Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills.
Working Environment
Focus on goal orientation, initiative, and responsibility in work.
Promote kindness through harmonious and honest communication.
Encourage kind words through listening, positive feedback, and constructive criticism.
Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers.
Salary: 20,000,000 - 30,000,000 VND per month, plus a 13th-month salary and an annual profit-sharing bonus.
Annual performance evaluation and salary adjustment.
Monthly attendance bonus of 300,000-500,000 VND.
Longevity bonuses.
Working hours: Monday to Friday, 8:30 AM - 6:00 PM (with a 1.5-hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload.
Allowances
Insurance coverage starting upon official employment.
Personal health insurance
Laptop provided from the first day of work and free parking.
Annual health check-up valued at 1.5-2 million VND per employee.
Annual leave and other holidays as per regulations.
Annual team-building activities to enhance team spirit.
Internal engagement activities: Friday events, Year-End Party, Mid-Autumn Festival, Women's Day (Oct 20, Mar 8), Men's Day (Apr 6), etc.
Capacity Development
Orientation training and a "Buddy" to support you throughout the probation.
Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills.
Working Environment
Focus on goal orientation, initiative, and responsibility in work.
Promote kindness through harmonious and honest communication.
Encourage kind words through listening, positive feedback, and constructive criticism.
Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers.
Thông tin khác
Cấp bậc
Trưởng nhóm
Kinh nghiệm
5 năm
Số lượng tuyển
1 người
Hình thức làm việc
Toàn thời gian
Giới tính
Nữ
Trưởng nhóm
Kinh nghiệm
5 năm
Số lượng tuyển
1 người
Hình thức làm việc
Toàn thời gian
Giới tính
Nữ
Thông tin chung
- Thu nhập: Tới 30 triệu
Cách thức ứng tuyển
Ứng viên nộp hồ sơ trực tuyến bằng cách bấm nút Ứng tuyển bên dưới:
Hạn nộp: 09/11/2024
Giới thiệu công ty
Xem trang công ty
Chính thức thành lập vào tháng 10/2020, Teecom là một trong những Công ty khởi nghiệp phát triển vượt bậc trong ngành thương mại điện tử. Đội ngũ nhân sự trẻ, năng động, dày dặn về kinh nghiệm chuyên môn, dám ước mơ và không ngại thử thách để đưa ra những ý tưởng, sản phẩm thành hiện thực trên thị trường quốc tế. TEECOM kinh doanh, cung cấp sản phẩm và dịch vụ cho khách hàng thông qua các kênh thương mại điện tử quốc tế. Các kênh bán hàng chính của TEECOM: Amazon Hoa Kỳ, Amazon Châu Âu, Google Shopping, Facebook, Spotify, vv... Sản phẩm của TEECOM bao gồm: các vật dụng gia đình, văn phòng, quần áo, sách, và các sản phẩm được thiết kế cá nhân hóa theo yêu cầu của khách hàng. TẦM NHÌN: Xây dựng một hệ sinh thái thương mại điện tử toàn cầu có trị giá 100 triệu đô vào năm 2026. SỨ MỆNH: Kiến tạo một hệ sinh thái cởi mở, sáng tạo và học hỏi nhanh giúp mỗi cá nhân phát triển tối đa tiềm năng, tạo ra các sản phẩm tập trung vào khách hàng, biến các ý tưởng trở nên thành công trên thị trường thương mại điện tử toàn cầu.
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