Trưởng Nhóm Mua Hàng (Purchasing Leader)

** Job Purpose
The Purchasing Leader is a managerial position responsible for procurement activities, order management, logistics coordination, and monitoring delivery schedules in alignment with purchasing plans. This role focuses on coordinating and managing end-to-end purchasing processes, developing procurement plans, proposing cost-optimization solutions, and managing supply chain risks to ensure the team achieves its overall performance targets.
** Core Responsibilities
1. Procurement Planning & Execution
- Analyze purchase requests (PRs), inventory levels, and business demand to develop effective procurement plans;
- Source, evaluate, and negotiate with suppliers on pricing, commercial terms, and delivery conditions (Incoterms);
- Ensure purchase orders (POs) are processed accurately, efficiently, and on schedule;
- Monitor order status and coordinate timely deliveries to meet business and customer requirements.
2. Supplier Management
- Identify, evaluate, and select qualified suppliers that meet the company's procurement requirements;
- Negotiate pricing, lead time, minimum order quantity (MOQ), and commercial terms to achieve cost efficiency;
- Build and maintain strong supplier relationships to ensure stable and reliable supply sources;
- Monitor supplier performance in terms of quality, cost, and delivery while resolving issues related to delays, shortages, or quality concerns.
3. Purchase Order & Contract Management
- Develop procurement plans based on business demand and inventory requirements;
- Manage the end-to-end purchasing process, from purchase requisition to goods receipt;
- Prepare, review, and administer purchase contracts in compliance with agreed terms and company policies;
- Track purchase orders and coordinate with internal stakeholders to ensure timely supply;
- Monitor delivery schedules and resolve issues related to delays or changes in shipment plans.
4. Inventory & Backlog Management
- Monitor inventory levels and backlog orders to maintain optimal stock availability;
- Balance inventory with sales demand to minimize overstocking and stock shortages;
- Coordinate with warehouse teams to improve inventory turnover and storage efficiency;
- Recommend procurement strategies that align inventory levels with business objectives.
5. Logistics & Import/Export Coordination
- Select appropriate transportation methods by balancing cost and lead time;
Coordinate with freight forwarders, carriers, and customs brokers to ensure timely import/export clearance and delivery;
- Review and prepare import/export documentation in compliance with regulatory requirements;
- Ensure full compliance with applicable trade regulations and legal requirements.
6. Procurement Cost Control & Performance Management
- Monitor procurement spending to ensure compliance with approved budgets;
Analyze and optimize logistics, transportation, and purchasing costs;
- Identify cost-saving opportunities while maintaining product quality and delivery performance;
- Track procurement KPIs and continuously improve procurement efficiency.
7. Team Leadership & Development
- Lead, supervise, and evaluate the performance of procurement team members;
- Provide coaching, training, and professional development to enhance team capabilities;
- Develop and improve procurement processes, policies, and best practices;
- Foster a collaborative, accountable, and high-performance working environment.
** Additional Responsibilities
- Support internal and external audit activities by ensuring procurement documentation is complete, transparent, and fully traceable;
- Collaborate with the Sales and Product teams to align procurement strategies with business and market requirements;
- Perform other duties assigned by management in accordance with business needs.