Tuyển dụng Personal Assistant To Head Of School tại Hồ Chí Minh

Job Overview:
This is a senior level position and the main areas of focus relate to teaching and learning, recruitment, curriculum development, professional development, financial management, strategic and operational planning faculty evaluation, inclusion/ diversity, technology, student support services, and service learning and community partnerships.
Reporting directly to the Head of School, the Personal Assistant is a senior-level position is primarily responsible for supporting the HOS in ensuring mission consistency across school's divisions and departments.
Key Internal Relationships:
• Class Teachers
• Head of Secondary, Head of Primary and Early Years, Admissions and Marketing Manager, Senior and Middle level managers
• Administrative and support staff
Key External Relationships:
• BOD members
• Students
• Business Partners
• Parents
Responsibilities and Duties:
• Participate in a variety of meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees;
• Attend appointments and meetings to take minutes or translate if necessary.
• Respond to calls, concern and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel;
• Any other duties as determined by the Head of School of his/ her designate after due consultation.
• Maintain information, databases, etc.) for the purpose of providing up-to-date information and/ or historical reference in accordance with established Renaissance policy and guidelines;
• Prepare a variety of complex written materials (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/ or creating documentation in compliance with established RISS guidelines
• Maintain a wide variety of complex manual and electronic documents files and records (e.g. contacts, time sheets, personnel files, correspondence files);
• Process a variety of complex documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with Renaissance administrative guidelines;
• Support the HOS, the Board of Directors and other assigned administrators for the purpose of providing assistance with their functions and responsibilities;
• Plan and coordinate meetings, receptions, luncheons, workshops, travel/ accommodations, etc.) for the purpose of completing activities and/ or delivering services in accordance with the HOS's job description;
• Oversee work activities within the office for the purpose of organizing assignments, monitor progress, and ensure completion within established guidelines;
• Schedule a wide variety of activities (e.g. appointments, meetings, travel reservations/ accommodations, etc.) for the purpose of making necessary arrangements for the HOS;
• Organise the Head of School's working schedule;
• Support and advise the Head of School on all-school policies and programs;
• Monitor a variety of activities on behalf of the HOS and the Board of Directors (e.g. procedures, policy statements);
• Arrange appointments and meetings attended by Head of School such as the weekly academic teacher meeting, meetings with business partners, educational authorities as well as meetings with the School's staffs;