[URGENT - HN] Senior Executive - Shipping

Mô tả Công việc
1. JOB FOR BULK SHIPMENT:
- Receive Manual, Instruction from Buyer then work with Factory to follow up.
- Receive Purchase Orders from Merchandiser Team (MD).
- Check details base on PWN which MD update, create PI on WFX (Asmara's system).
- Make and send Sale Contract & Annex with Factory
- Work with Buyer for L/C opening (If Buyer's payment term is L/C)
· Send Pro-Forma Invoice (PI) to Buyer for opening draft L/C.
· Check draft L/C & confirm for final L/C.
· Send PI No. to Hong Kong Office (HK) to update Buyer L/C on WFX.
- Work with Factory for L/C opening (If Factory's payment term is L/C)
· Make L/C Application on WFX & send to HK for opening draft L/C.
· Send draft LC to Factory for checking & confirming.
· Work with HK for final L/C and send to Factory.
- Re-check with MD for ETD & work with Factory for booking space with Forwarder (FWD).
- Follow with factory for Booking Confirmation.
- Follow with factory for Cut off time and cargoes delivery status.
- After receiving Final Packing List, make Invoice on WFX
- Support factory to check draft shipping docs.
- Send Shipping Docs to Buyer & Forwarder after shipment date.
- Update Shipping Docs on Buyer's system.
- Follow with Factory about docs:
· Submit Original Shipping Docs to our Bank (If Factory's payment term is L/C)
· Ask Factory to send Original Shipping Docs to our VN office or HK office (If Factory's payment term is T/T)
- Work with Hong Kong about submit Original Shipping Docs to Buyer's Bank.
- Follow payment with Factory & Buyer.
- Making Shipping Plan/ Shipping Report weekly and monthly.
- Support Factory to resolve shipping's issue during whole process.
- Issue Debit Note to Buyer/ Factory or make CAF (Claim Approval Form)
2. JOB FOR SAMPLE (SMS) SHIPMENT:
- Receive SMS chart from MD for arrange shipment
- Work with Factory for shipment plan.
- Send Booking request with FWD to get space.
- Send all related docs to factory for making export customs docs.
- Follow with MD (or Factory) about handover Cargo to FWD.
- Making Invoice on WFX and making others docs.
- Send shipping docs to FWD on shipment date.
- Update Buyer's system after shipment date.
3. ACTIVITIES ON WFX SYSTEM:
- Base on PO information and create PI
- Make LC application in case of payment term is L/C
- Update production shipment and create Invoice.
- Finish Clearance for Pending Supplier Invoice
- Checking status of Buyer's Payment and Supplier's payment.
- Update Sampling Dispatch to create Invoice for Samples shipment
- Update Sample Shipment
- Issue Debit Note, Credit Note, CAF, Report. And adjust payment to collect Debit Note, Credit Note.