[Urgent] - Property Manager

• Take over the entire office building, commercial including: facilities, machinery and equipment, technical documents, legal documents.... from the Developer and the contractor to ensure that the building can be put into operation on schedule.
• Record all defects as well as risks that may arise during operation and propose appropriate improvement plans.
• Participate in writing and completing the entire process, regulations and forms to use for the building.
• Participate in recruiting staff for Management Office and ensure that all employees are trained according to company's standards before officially working at the project.
• Submit a proposal for approval of pre-opening budget and first-year operating budget for the project.
• Participate in procurement of initial tools and equipment for the project.
• Participate in making tendering documents, invitation to tender and evaluating and selecting contractors to provide building services.
• Check entire lease premise to make sure it is always ready for tenants.
• Ensure that tenants strictly comply with rules and regulations of the building and fulfil their obligations stated in the contract.
• Support the Developer to follow up with lease contracts, debts, liquidation or renewal of lease contracts in accordance with the signed terms.
• Coordinate to guide contractors of tenants in fit-out, supervise fit-out construction and approve fit-out completion.
• Coordinate and supervise warranty/maintenance works of M&E system contractors such as elevators, air conditioning systems, generators, etc. to ensure that the system always works efficiently and safely.
• Establish and update working procedures of contractors, supervise security contractor, cleaning contractor, landscaping contractor, pestcontrol contractor, garbage disposal contractor etc. to perform services in accordance with signed contracts.
• Regularly update working processes of Management Office to ensure suitability with reality of the project, strengthen supervision and trainining employees to work in accordance with the company's processes and standards.
• Keep a good record of building's insurance, including insurance policies and terms and conditions, and maintain insurance-related documents.
• Record all comments and complaints from the Developer and tenants, thereby providing timely and effective resolution to these complaints.
• Monitor and manage system of access cards, parking cards, etc. to enter and exit the building, control revenue and operate parking lots.
• Coordinate with authorized offices in implementing issues related to safety, environment, health, etc. to ensure compliance with provisions of law.
• Manage operating budget and supervise related departments in revenue and expenditure, debt monitoring...
• Prepare and submit to the Developer (after approved by Head Office) on or before 1 November of each year, a proposed budget of income and expenditure for the following calendar year, that budget to include a break-down of income, expenditure, profit and loss summary for the 12 month period.
• Property Manager must submit the following monthly reports: Building activity report / Profit and loss summary / Lease status report.
• Represent the Developer and deal with the authority in all matters relating building operation and management when required.
• Other tasks as requested from Head Office.