WVV Project Officer - Special Projects in Ngo Quyen ward

Background

World Vision is a Christian relief, development, and advocacy organization dedicated to improving the quality of life of people, especially marginalized children living in poverty. World Vision serves all those in need, regardless of religion, race, ethnicity, or gender. As a child-focused organization, its work prioritizes the protection of children and ensuring their basic needs are met.
World Vision Vietnam (WVV) is supported by multiple countries and funded through a combination of sponsorship programs (majority) and Private Non-Sponsorship (PNS)/grants. WVV operates across multiple provinces and implements Area Programs (APs) that focus on communities with high levels of poverty, often including ethnic minority populations. In addition to APs, WVV implements various Special and Grant Projects to address the specific needs of vulnerable children in both AP and non-AP areas.
WVV is headquartered in Hanoi, while majority of staff are based locally in Area Programs and project sites across the country which enables them to work closely with government partners and communities on a daily basis.

Purpose of Position

The Project Officer is responsible for supporting the planning, implementation, monitoring, documentation, and reporting of assigned project activities to ensure timely and quality delivery in line with approved project designs, WV policies, donor requirements, and partner agreements. The position also supports administrative, procurement, financial documentation, and asset management processes to ensure accountability and compliance, while maintaining appropriate segregation of duties.

Key Responsibilities

1. Planning and Implementation (50%):
- Implement project activities in line with the approved plan
- Ensure compliance with WV standards, donor requirements, and agreed work plans
Coordinate with schools, local authorities, partners, service providers, and project team members
- Prepare and support documentation (ToRs, budgets, procurement requests, meeting minutes, participant lists, completion reports)
- Integrate child safeguarding, inclusion, disability sensitivity, and gender considerations implementation

2. Monitoring and Reporting (30%):
- Collect, verify, and maintain project monitoring data, including attendance, beneficiary information, activity outputs, photos, and supporting documents
- Support basic data analysis and provide inputs for monthly, quarterly, donor, and completion reports
- Document good practices, lessons learned, challenges, and beneficiary feedback
3. Financial, Administrative, Procurement and Asset Compliance (20%):
- Support preparation and checking of payment supporting documents before submission to Finance
- Coordinate with the Project Finance Officer to ensure timely budget tracking and documentation
- Support procurement processes, including quotation collection, goods/service verification, and contract documentation in line with WV procurement policies
- Maintain project asset and inventory records and support regular physical checks

Knowledge & Skill

- At least 3 - 5 years of work experience in community development.
- Experience in program implementation, community mobilization and participatory approach
- Bachelor degree, preferably in education, public health, community development, social work.

Experience

- Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes.
- Basic knowledge and understanding of key aspects of development work; including child protection, nutrition /health, livelihoods, resilience, advocacy, cross-cutting themes (e.g. gender, environment, disability, child participation).
- Demonstrated capacity in project management, with conceptual understanding and required competency in DME functions (e.g. Facilitate monitoring processes with partners and community, analyse and interpret monitoring data).
- Skills in facilitation of development processes, including organisation, mobilisation and influence of partners (especially at commune level) and partnering among different development partners.
- Experience in working with local stakeholders/partners.
- Experience of working with children and ethnic minorities.
- Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese.
- Ability to think critically and reflect.
- Ability to lead own learning and development
- Fair English skill.
- Solid computer skills in Word, Excel, PowerPoint, email, internet and virtual applications.
- Willingness to support articulate and demonstrate World Vision's core in meaningful ways to children and communities.