WVV Special Project Officer (1 position)

Background

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children, who are marginalized and living in poverty. World Vision helps all who are in need regardless of their religion, race, ethnicity or gender.

World Vision Viet Nam (WVIV) is supported by multiple countries and funded through a combination of sponsorship programs (majority) and Private Non-Sponsorship (PNS)/grants. WVIV operates across multiple provinces and implements Area Development Programs (ADPs) that focus on communities with high levels of poverty, often including ethnic minority populations. In addition to ADPs, WVIV implements various Special and Grant Projects to address the specific needs of vulnerable children in both ADP and non-ADP areas.

WVIV is headquartered in Hanoi, while majority of staff are based locally in ADPs and project sites across the country which enables them to work closely with government partners and communities on a daily basis.

From May 2026 to April 2029 (3 years), the project plans to achieve 01 outcome and 03 outputs:
- Outcome: Sustainable, climate-resilient, and gender-responsive deforestation-free coffee supply chains are established in Lam Dong province to ensure long-term viability of coffee production.

- Output 1: Local authorities, coffee farmers, cooperatives, and private sector are provided information and trained to comply with the deforestation-free coffee supply chain's regulations and governance.

- Output 2: Coffee farmers, especially women, are technically trained in agroecological practices for shade coffee production and in digital tools to improve climate resilience.

- Output 3: Capacity of coffee cooperatives, especially women-led ones and the seasonal workers, is strengthened to access innovative financing and better coffee production management.

Besides, a good DME (Design, Monitoring and Evaluation) system will be enhanced to ensure the quality of the project implementation and impact to be recorded vividly.

Purpose of Position

To design, implement and monitor program activities in the assigned sites to achieve the goal, outcomes, and outputs stated in the project design document and logical framework.

Key Responsibilities

1. Design and Planning (20%)
- Provide assistant to the Project Manager to develop action plan at grassroots levels, ensuring the integration between the project activities and ADPs' interventions as well as government's programs.
- Identify potential stakeholders and resources for partnerships/project implementation in the target locations.
- Establish partnership with appropriate stakeholders.
- Identify problems and alternative solutions as well as opportunities for partnership by participating in community needs assessments including stakeholder analysis and situation analysis in collaboration with other ADP team members/project implementing partner/local partners.

2. Project Activities Implementation (55%)

- Establish and maintain effective partnerships with project implementing partners, government agencies, and other stakeholders in the targeted areas to ensure successful project implementation.
- Serve as the lead coordinator for the project, facilitating planning, implementation, communication, and collaboration among WVI-V, CRD, local partners, and relevant stakeholders to ensure alignment with the approved project design, workplan, and timeline.
- Coordinate and monitor the implementation of project components led by CRD and other partners, ensuring timely delivery, quality standards, and achievement of project outputs and outcomes.
- Facilitate regular coordination meetings with CRD, technical teams, and relevant partners to review implementation progress, identify challenges, and agree on timely corrective actions.
- Coordinate with ADP staff to integrate project activities with existing community development interventions for greater impact and sustainability.
- Work closely with National Office technical teams (GEDSI, Livelihood, Communication, DMEAL, Finance, Procurement, etc.) to ensure technical quality and compliance throughout project implementation.
- Ensure all project activities implemented by partners comply with donor requirements as well as WVI-V policies, financial regulations, safeguarding standards, and operational procedures.
- Monitor project budget utilization, verify expenditures against approved plans, and coordinate with Finance and implementing partners to ensure efficient and accountable use of project resources.
- Support the Project Manager in identifying implementation risks and proposing mitigation measures to ensure successful project delivery.
3. Monitoring and Reporting (20%)
- Monitor project implementation at field level, including activities implemented by CRD and other partners, to ensure achievement of project objectives, quality standards, and agreed timelines.
- Track implementation progress against workplans, budgets, indicators, and milestones; identify implementation gaps and coordinate follow-up actions with relevant stakeholders.
- Gather, verify, document, and maintain accurate project information, implementation evidence, and lessons learned.
- Act as the primary focal point for day-to-day coordination and communication between WVI-V, CRD, local authorities, communities, and other project stakeholders.
- Prepare quality project reports, progress updates, meeting minutes, and donor-required documentation in a timely manner.
- Ensure all project documentation, financial supporting documents, monitoring records, and technical reports are properly filed and maintained for audit and reference.
- Support project monitoring visits, assessments, baseline, surveys, final evaluations, donor visits, and learning events.
- Contribute to project reflection, adaptive management, and continuous improvement by documenting lessons learned and recommending practical solutions to implementation challenges.
4. OTHERS (5%)

Perform other duties as assigned by the manager to contribute to the team performance.

Knowledge & Skill

• Conceptual understanding of and commitment to development work, especially value-based, child-focused, community-based development concepts, approaches and processes
• Skills in facilitation of development processes, including organization and mobilisation of communities and networking among different development partners.
• Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese and English, especially report writing skills.
• Solid computer and internet skills in Word, Excel, PowerPoint, Outlook, Ms. Team, virtual tool and other system.
• Ability to think critically and reflect.
• Willingness to support articulate and demonstrate World Vision's core in meaningful ways to colleagues, partners, donors, children and communities.
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates openness to change and ability to manage complexities;
• Demonstrated capacity to undertake assigned responsibilities and work under pressure
• Knowledge of the European Deforestation Regulation (EUDR) is considered as an advantage

Experience

• A minimum of 5 years of relevant, practical working experience in INGOs in development related projects, preferably with hands-on experience in projects implementation;
• Experience working with government counterparts;
• Experience in the areas of agronomy, local agricultural value chain development, and climate-smart sustainable agriculture or related subjects will be considered as an advantage.
• Bachelor's degree in Agriculture, Forestry, Environmental Science, Rural Development, Value Chain Development, or other related fields relevant to sustainable and deforestation-free coffee value chains.
• A Master's degree is an advantage.