(12-Month Contract) - General Affairs Department

Key Responsibilities and Duties:
Main duties
• General Admin
- Ordering stationery and printer paper
- Ordering canteen foods
- Book air ticket and hotel for local staffs for business/training trip.
- Security:
- P/O daily closing: do reconciliation as schedule
• Office Expense - Fixed asset
- All tasks relating to office expense payment (e.g process, record, filling system, report)
- All tasks relating to sundry account, relevant VAT, withholding tax.
- All tasks relating to fixed asset (e.g report, physical checking...)
• Other tasks: Other tasks assigned by Team Head / Department Head.
Back-up duties
• Reception
- Receptionist: All tasks relating to receptionist's job (e.g greeting & welcome guests, receiving and answering telephone, newspaper and documents delivery to relevant Dept.)
- Returned Mails: All tasks relating to Returned Mail (e.g receive, delivery to relevant Depts or clients, record, controlling and report.)
- Receiving Mails: All tasks relating to receiving Mail (e.g receive, record, deliver, control and report.)
- Hold Mail: All tasks relating to Hold Mail (e.g receive, keep, delivery to clients, record, controlling and report.)
- Sending Mails: All tasks relating to sending Mail (e.g send, record, controlling and report.)
• Secretary: All tasks relating to secretary