Accountant Accounts Payable

1. Accounts Payable Management
• Receive, review, and process supplier invoices and supporting documents.
• Verify invoices against purchase orders, contracts, quotations, and other relevant documents.
• Ensure invoices are properly approved and recorded in the accounting system.
• Monitor outstanding payables and ensure payments are made according to agreed payment terms.
• Prepare payment requests and payment instructions for approval.
• Maintain accurate and up-to-date accounts payable records.
2. Vendor Management & Reconciliation
• Maintain supplier/vendor accounts and records.
• Reconcile vendor statements and investigate discrepancies.
• Follow up with suppliers regarding outstanding invoices, payment status, and account discrepancies.
• Respond to supplier inquiries regarding invoices and payments.
3. Payment Processing
• Prepare regular payment schedules and payment proposals to both local and oversea vendors.
• Coordinate with the relevant departments to ensure timely payment processing.
• Check bank details and payment information before submitting payment instructions.
• Monitor payment status and maintain payment records.
• Provide payment confirmations or remittance advice to suppliers when required.
4. Accounting & Reporting
• Assist with month-end and year-end closing activities.
• Prepare accounts payable aging reports and other financial reports as required.
• Ensure expenses are recorded in the correct accounting period and General Ledger accounts.
• Assist with accruals and prepaid expense accounting where applicable.
5. Tax & Compliance
• Ensure invoices comply with applicable VAT and tax regulations.
• Maintain proper supporting documentation for accounting and tax purposes.
• Coordinate with the tax on VAT invoices and other tax-related matters.
• Support internal and external audits by providing relevant documents and explanations.
6. Other Responsibilities
• Assist the Chief accountant with ad hoc accounting tasks and projects.
• Ensure compliance with company policies, internal controls, and accounting procedures.