Accounts Receivable Executive

Mô tả Công việc
The purpose of the Accounts Receivable Executive role is to process account receivables from firms who makes payment in advance, monitoring/collecting money, and that commissions / refunds are processed in time
· Follow all financial reporting templates as set by the Head Office and communicate with the Chief Accountant whenever necessary to clarify templates
· Work closely with the Chief Accountant in and follow instructions and deadlines as set by the Chief Accountant
· Use the Company's accounting software and use the program to back up financial records and client payments
· Prepares all accounts receivable (invoices) for direct clients and Head Office
· Note down any difficulties the accounting department has in a monthly statement to the Chief Accountant who adds this into his monthly report to the General Manager
· Collect money from clients when necessary and receives all accounts receivable to local suppliers in cash or by cheque and from clients when requested
· Prepare and supervise the credit agreements with suppliers and clients and warn the accountant and Chief Accountant for potential fees or penalties if we do not respect our credit agreements
· Update Accounts Receivable Statement and Debt or Aging Report on a monthly basis
· Submit the monthly turnover report to the Chief Accountant before the deadline
· Cross check all bank statements and incoming payments and sign off on payments for the Chief Accountant to confirm
· Identify and match the cash receipt transaction with each invoice issued
· Deposit cash at the bank daily
· Follow up debts and payment collection from agents/clients and report this to the Chief Accountant
· Prepare all vouchers and invoices for the Chief Accountant that relate to Hotel Tour Desk business (from Park Hyatt)
· Double check the correct prices to be invoiced to clients (direct and Saigon) by checking summary forms from the Sales Department
· File and store all accounting related documents on both the server and in the office properly for the General Manager's review
· Control the Company's assets and report depreciation
· Order all office supplies and collect order forms on a weekly basis from all department heads
· Co-ordinate with operations office to retrieve all contracts with suppliers
· Prepare documents for signage for the Board members and deliver the papers to the Board members when necessary
· Deliver and receive packages to be send from to head office
· Follow the Standard Operating Procedures of the Accounting Department
· Assist in any other activity in the office if required by the General Manager