Receptionist Task:
- Manage all the reception jobs of guest visit, incoming calls, mails, scans.
- Supervise housekeeping & office facility cleanliness.
- Monitor and maintain office supplies, stationary, photocopy machines, printers and monthly motorcycle parking application.
- Handle meeting room reservations and meeting equipment support.
Administrative Assistant:
- Support the organization of internal events.
- Support paper work process for work permit/visa/residence cards by follow up with translation center for Vietnamese translation and local legalization/notary.
- Manage all business travel reservations:
+ Flight ticket booking
+ Hotel booking: in coordination with BD Assistant
+ Travel visa: in coordination with BD Assistant
+ Business trip expenses claims: check & collect for all Asia HO employees
- Office Management:
+ Handle Office rental payment process quarterly
+ Monitor and manage all office expenses and payment (internet, electricity, phone bill)
- Lease cars & drivers:
+ Handle lease contracts directly with corporate supplier: up to 10 cars and more as requested, includes contract submission, monthly time-sheet check & payment process, driver interviews
+ Monitor driver and car when users are on vacation.
- Guest Visits to Asia HO:
+ Support to book hotel booking, tea-break preparation, restaurants booking, transportation support, visa letter application for guests visit
+ Coordinate with BD Assistant for guests visit to BD team
- Support to raise PR & purchase small IT items (mouse, keyboards, phone, etc) according to IT department advice
Working Location: Saigon Trade Center, 37 Ton Duc Thang, District 1 (Nguyen Du St.), HCMC
