Admin AssistantUrgent job

This role is responsible for providing administrative and function support for the Management. Respond to inquiries and problems in an efficient and professional manner to achieve the highest guest satisfaction while complying with all Company's policies. This job involves in top confidential information and request high compliance in codes of ethics & conducts.
Responsibilities
• Maintain top -confidentiality at all times on all matters.
• Arrange appointments and meetings for the Management.
• Attend meeting with the Management and sometime represent him in some meetings as requested by the Management
• Translate verbally and in writing for the Management as requested. Do the secretarial jobs the Management before/during/after the meeting.
• Assist the Management in travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...
• Assist the Management in welcoming VIP guests, Visitors include but not limit to reservation, booking, welcome and other support.
• Maintain general filing systems of the Management control all data, information, contact records, documents & reports... as requested by the Management
• Prepare various reports and document as requested by the Management.
• Prepare files, reports, correspondence and other relevant business documentation upon the request of the Management.
• Receives, opens, distributes incoming mail and documents as assigned by the Management. Check initially all document submitted for approval of the Management.
• Assist in the creation, preparation and distribution of packets including correspondence, forms, reports and various materials of the Management.
• Handle general enquiries and upon requests of the Management.