Admin cum Receptionist
At Topica, our mission is to make education accessible to everyone and enable lifelong learning. Were a multidisciplinary team thats passionate about creating products that improve peoples lives. We believe our growth would come by building a core team that will focus exclusively on how to make world-class products.
Key responsibilities:
To provide the office administration as a support service for staff and to maintain office security, safety and good environment.
1. Receptionist:
•Handle in-coming calls and walk-in visitors/ employees professionally.
•Keep front desk and office area neat and tidy
•Arrange and control the meeting rooms.
•Coordinates the pick-up and delivery of express mail services.
2. Admin tasks
•Register/update/cancel company access cards/parking card when required and have proper record for tracking and managing.
•Booking: hotel, air ticket, team lunch/ dinner/party
•Arrange for visiting plan for guest (pick up, transportation, accommodation...)
•Coordinate with HR/Office team to prepare On board/Off board procedure, work permits.
•Organizing Employee Engagement activities like Women's Day, Mid-Autumn festivals, etc for all employees.
•Maintain office equipment in good working conditions and repair/change where necessary.
•Operate procurement taks including collecting department requirements and work with supplier, negotiating prices, supplier management, contract management, and vendor performance tracking
•Manage property & IT equipments.
•Other ad-hoc jobs assigned by managers
Qualifications
•College/Bachelor's degree preferably in Hospitality, HR, Business Administration/ Languages
•Good command of spoken and written English
•At least 2 year-experience in receptionist/admin task
•Experience in employee engagement activities and arranging company events
•Service and customer oriented mindset
•Ability to multi-task with effective time management
•Patience and details oriented
•Honest, dedicated, hard-working, can-do attitude, pleasant organization and team work skills
