Admin Officer Cum Receptionist

I. Receptionist
- Working in the reception area, answering phones, preparing meeting rooms, welcoming visitors
- Make sure the reception area is always clean and tidy
II. Office Administration
- Recording arising repairs at the office and report to line manager and department in charge of repair
- Managing the work related to company vehicles: coordinating vehicles according to the schedule set by the department; monitoring car rental contracts; buying car insurance; registering/inspecting the respective vehicle;
- Monitor and make payments for services to support the operation of the back office:
Office equipment for office (telephone, internet, photocopier,...);
Expenses for: fresh flowers, ornamental plants, legal advice, office drinks, sending/receiving letters/postal parcels, copying, translation,...;
Checking, recording, and allocating Grab usage expenses to Departments;
Other expenses
- Set and manage stationery, envelopes, letterhead, seal, nameplate, nametag, name card
- Support new employees: handing out uniforms, taking fingerprints and entering information into employee information management software, creating a salary account, etc.
- Store outgoing/incoming dispatches of the office
- Drafting administrative documents: Letter of introduction, working decision;
- Receive and distribute phone cards to employees
- Organize and store employee records in a scientific way, which is convenient to use
- Other tasks required by the direct manager