Administration Executive

Always show and influence a culture of pride, cooperation and success among both internal and external department
• Always be a good model of brand ambassador for other colleagues in terms of professionalism at work and high work performance
• Recording and summarizing the content of attended meetings for COO's management and control of daily operations.
• Supporting other department and hotel colleagues to perform and complete the tasks which are assigned by the COO.
• Receive, check and review all official documents, records, contracts, etc. from hotel properties or other departments which needs approval before submitting to COO for review and instruction.
• Send documents, dispatches, records, cascade information from COO's direction to hotel properties or other departments when required
• Collect and check reports from hotel properties or other departments on time and ensure the quality of reports before sending summary reports to COO according to work contents and completion deadlines directed by COO, including Daily reports, periodic reports, and incidental reports.
• Keep and control documents, records related to the operation of the hotel chain
• Monitor and report the progress of the work according to the direction from the COO
• Receive and monitor the COO's working schedule and business trip schedule to coordinate with relevant departments on booking air tickets, transportation, organizing meeting and working schedules, etc.
• Building, controlling and maintaining a system of documents and information data in a scientific and optimal way to ensure no loss or omission of information and convenient access and control when needed.
• Cooperating with Cluster QCM in monitoring the license of the hotel properties and remind them to renew before the license expires within 2 months
• Additional responsibilities and duties can be added at any time according to actual needs