About el-live Productions
El-live Productions is a leading entertainment company in Southeast Asia, specialising in live music and live bands. For decades, our international bands and performers have been energising audiences, creating unforgettable live experiences, and bringing excitement to venues and events across the region.
As we continue to grow, we are looking for a proactive and detail-oriented Office Operations Assistant to support our daily operations and help keep our team, office, systems, and executive support running smoothly.
About the Role
This role is suitable for someone who is quick, careful, proactive, detail-oriented, and willing to learn. You do not need to have experience in all areas listed below. What matters most is your attitude, English communication, attention to detail, and ability to follow through.
You will work closely with Operations Manager and help make sure daily operations, documents, schedules, tasks, and internal systems are organised and running smoothly.
Key Responsibilities
Office Operations & Admin Support
Support daily office operations and general administrative tasks
Help keep the office, studio, and working spaces clean, organised, and well-prepared
Assist with
purchasing, office supplies, vendor coordination, and basic expense tracking
Organise company documents, digital files, records, and internal folders
Support meeting preparation, team activities, and company events
Assist with travel arrangements, including flights, accommodation, transfers, and visa-related preparation
Help follow up on maintenance, equipment, and office-related requests
Support simple improvements to internal workflows, checklists, and systems
Assist with ad-hoc operational tasks as needed
CEO Admin Support
Help manage the CEO's calendar, meetings, reminders, and follow-ups
Support inbox and task organisation, including Wrike and other internal tools
Prepare and organise documents, contracts, approvals, and important files for review
Help track personal purchases, receipts, and private expenses when required
Follow up on assigned tasks and make sure nothing important is missed
