Assistant Manager, HR & Admin (English Speaking)

SUMMARY
The Assistant Manager, HR & Admin is responsible for providing end-to-end HR operational support and overseeing the day-to-day office administration of the office. The role ensures compliance with Vietnamese labour regulations, supports employee lifecycle activities, maintains a safe and productive workplace environment.
ROLES & RESPONSIBILITIES
Human Resources (60%)
Recruitment & Onboarding
• Coordinate end-to-end recruitment activities for local positions.
• Prepare job advertisements and liaise with recruitment agencies and job portals.
• Schedule interviews and facilitate candidate assessments.
• Coordinate onboarding activities for new employees.
• Prepare employment contracts and HR documentation.
• Conduct new employee orientation and office induction.
Employee Lifecycle Management
• Maintain accurate employee records and personnel files.
• Manage employee confirmations, promotions, transfers, and separations.
• Coordinate offboarding activities and exit documentation.
• Update organizational charts and headcount reports.
Payroll & Benefits Administration
• Prepare monthly payroll.
• Administer social insurance, health insurance, unemployment insurance, and other statutory requirements.
• Support annual personal income tax documentation and compliance.
Employee Relations
• Serve as the first point of contact for HR-related enquiries.
• Support employee engagement and wellness initiatives.
• Assist in resolving employee concerns and workplace issues.
• Organize staff events and team engagement activities.
Compliance & HR Operations
• Ensure compliance with Vietnamese Labour Law and company policies.
• Maintain HR policies, procedures, and employee handbook updates.
• Support HR reporting and audit requirements.
• Prepare periodic HR metrics and workforce reports.
Administration (40%)
Office Administration
• Manage the daily office operations.
• Maintain office supplies and equipment inventory.
• Coordinate office maintenance and service providers.
Travel & Logistics
• Coordinate business travel arrangements including flights, accommodation, transport, and visas.
• Support visitors and overseas colleagues visiting the Hanoi office.
• Organize meetings, workshops, and internal events.
Health, Safety & Workplace Support
• Work with the HSE Dept to ensure a safe and hygienic workplace.