Assistant To Academic And College Counselor

Job Summary
The Assistant to Academic and College Counselor provides comprehensive administrative, logistical, and operational support to the lead counselor. This role ensures the smooth execution of university application processes, manages student records, coordinates university visits, and maintains clear communication with students, parents, and university representatives.
1. Application & Documentation Support
Manage Student Records: Collect, organize, and maintain up-to-date academic transcripts, recommendation letters, and standardized test scores.
Platform Administration: Assist students with navigating university application platforms (e.g., Common App, UC Application, Naviance/Cialfo).
Deadline Tracking: Monitor and remind students of critical application, scholarship, and financial aid deadlines.
Document Translation: Translate or verify academic documents and report cards from Vietnamese to English.
2. Event Coordination & Logistics
University Visits: Schedule, coordinate, and host admissions representatives from domestic and international universities.
Event Planning: Assist in organizing university fairs, parent information evenings, and student workshops.
Resource Management: Update and distribute university guidebooks, scholarship lists, and counseling newsletters.
3. Administrative & Communication Duties
Calendar Management: Coordinate and schedule counseling appointments for students and parents with the lead counselor.
Inquiry Handling: Serve as the primary point of contact for routine inquiries from parents, students, and external organizations via email or phone.
Data Entry: Maintain accurate databases regarding student university destinations, acceptance rates, and scholarship awards.