Associate Manager, Human Resources

1. Executive support to CHRO and other Directors of HR
• Follows up on incoming issues and concerns addressed to the CHRO, including sensitive or confidential nature.
• Works closely with the Executive Assistant of the Vietnam Leadership Team (VNLT)/ Executive Assistant of Sun Life Leaders in Regional Office and in other countries and coordinate with internal departments on logistics and meetings/events preparation, to schedule meetings and events
• Supervise the implementation of a wide variety of administrative tasks for the CHRO, including maintaining an extremely active calendar and the logistics of HR external speaking events and travel in coordination with others in the organization, including any pre-event planning and coordination.
• Ensures HR contacts info is kept updated and responds to requests for materials regarding the CHRO in general. In collaboration with other HR departments, follow up on contacts made by the CHRO and other HR directors and support the cultivation of ongoing relationships.
• Support CHRO and other Directors of HR in scheduling handle confidential meetings.
2. CHRO's Direct Reports (CHRO's DRs) Liaison
• Provides executive supports to CHRO in monitoring and handling workflow across CHRO's DRs, e.g., in HR management calls or CHRO's DRs meeting e.g., reminder on meeting materials, OKRs/Goals update on collaboration tools,...
• Manages the entertainment payments of CHRO + CHRO's DRs, includes tracking HR function's gift & hospitalities records.
• Maintains discretion and confidentiality in relationships with all VNLT, and Dept Heads.
• Plans and organizes the meetings in HR function include HR Monthly meetings, HR off sites, e.g., all logistic arrangements, coordinate with CHRO and CHRO's DRs on meeting agenda, materials.
• Provides logistic arrangement supports to all HR training activities, e.g., book venue, arrange travel for participants, refreshments, and all company-wide activities/events e.g., New Year Party, company outing,......
3. Provide supporting in welcoming HR's external guests, vendors to the office include guest registration required by the building management or the company.
4. Support the Vietnamese translations when assigned.
5. Other duties as assigned by the CHRO.