Buyer/Purchasing (Equipment/Tool/Toys)

1.Sourcing
Provide necessary input and data to the Project Team for budgeting purposes.
Utilize various sourcing channels to identify potential suppliers, expand the supplier/product pool, and avoid dependency on exclusive suppliers.
Propose and select new suppliers and products that meet requirements from R&D and Operations, while ensuring compliance with company policies and Vietnamese regulations.
Visit suppliers' factories and showrooms for evaluation.
Attend domestic and international exhibitions related to the entertainment and playground industry.
Monitor and follow required procedures from the Ministry of Culture, Sports and Tourism regarding arcade game imports.
Work with service agencies, forwarders, customs brokers, and government authorities regarding regulations required for operations.
2. Offering & Negotiation
Define and understand requirements for equipment, toys, and tools and seek the most suitable and cost-effective solutions while ensuring quality, payment terms, warranty, and delivery requirements.
Take responsibility for ordering and confirming delivery and receiving information, ensuring agreed timelines, quantities, and budgets are followed.
Ensure a transparent procurement process through the Purchasing Assessment Committee, if applicable, while meeting required timelines.
Create healthy competition among suppliers to secure the best solutions and most competitive offers.
3.
Order
Follow-up
Monitor the entire process from receiving purchasing requests through delivery; coordinate with suppliers for installation and ensure quality and safety until final handover to end users.
Anticipate, resolve, and escalate issues arising during order processing.
Ensure payment and claim processes are completed within agreed timelines, with complete documentation and post-project evaluation.
Closely follow up on each project and document key learnings and cost-saving opportunities for future projects.
4. Coordination
Act as the main point of contact with suppliers for store purchasing requirements and delivery coordination.
Cooperate with relevant stakeholders to ensure clear processes, aligned objectives, effective communication, and timely updates on changes or proposals.
Work collaboratively with the team to achieve common goals.
Coordinate between suppliers and relevant end users to achieve the best solutions for all parties involved.
Manage and report issues or problems to the Manager/Supervisor, together with proposed solutions.
5. Team Support
Actively contribute to the evaluation, support, and training of colleagues.
Provide guidance and training to store teams regarding safety standards, equipment specifications, installation, maintenance, and supplier instructions.
Oversee the installation, maintenance, and assembly of equipment and ensure compliance with brand risk requirements and supplier guidelines.
Support the team in sourcing and quotation activities.
Perform other duties according to job requirements and assignments from supervisors.
REQUIRED BACKGROUND & ATTITUDE
Education
Bachelor's degree or above.
Experience
At least 3 years of experience in purchasing equipment for playgrounds, both locally and internationally.
Knowledge of mechanical and electrical engineering.
Attitude
Rigorous, honest, dedicated, hardworking, careful, and a strong team player.
Language
Proficiency in English is a must.
Computer Skills
Good computer skills, including Microsoft Office, Outlook, etc.