CEO's Personal Assistant up 40M

Mô tả Công việc
1. Purposes & Overall relevance for the organization
o Supporting CEO in arranging meeting agenda internally and externally, taking meeting minutes, follow-ups and keep progressions updated.
o Preparing all logistics and other administrative documents if required related to pre during and post CEO's business travels
o Acting as coordinator to engage cross functions in executing business initiatives | changes and consolidating all reports | responses to keep CEO updated.
o To follow up with cross functions to make sure all the reports, tracks, market intelligences are updated and consolidated as designed timelines and qualitative returns
2. Responsibilities & Accountabilities
o Actively managing CEO's working calendar, hence to well arrange meeting schedules internally and externally for the week, month and year.
o Supporting CEO in collecting data, info from multi-sources internally and externally to prepare for the meeting if required.
o Preparing all logistic supports for CEO for both business travels and hosting Guests visiting our home country | market visits | business offices.
o Formulating & forming and filing all business templates, meeting minutes which recapped during cross functional meetings and keep follows till the results or outcomes completed.
o Co-ordinating and delivering self-supports to department heads in consolidating reports / market intelligence updates and others if required.
o Maintaining a collaborative approach and consistently communicate vertically and cross-functionally to ensure CEO's directions and requirements are executed as designed.
o Ensuring internal procedures and processes are fully complied and successfully passed by internal audits
3. Competencies required:
o Ability to formulate all ideas & initiatives into relevant templates and project trackers to easily execute, follow up and report
o Strong experiences in managing day-to-day details of tasks, projects & coordinating with relevant stakeholders.
o Demonstrate a digital mindset and possess the ability to use different tools & resources.
o Know how to set priorities in a high pressure, uncertainty and changeable environment with & show the necessary resilience.
o Demonstrate clear communication skills & agile working to remain connected and focused to the objectives and goals
o Promote team engagement by supporting colleagues & adapting to others' working styles as necessary.
o Develop & grow a strong peer network within and across functions and organizations