To ensure that goods & services are ordered and procured in accordance with the proper company's procedure, with complete documentation, within the approved budget, and in line with the evaluated and approved by Chart of Authority (COA). To ensure import & export process smoothly and timely. JOB DESCRIPTION A. Procurement Supplier Sourcing & Evaluation
Identify and evaluate potential suppliers.
Maintain relationships with existing vendors.
Negotiate contracts, pricing, and delivery terms.
Purchase Planning & Execution
Analyze
purchasing needs based on inventory levels and production schedules.
Prepare and issue purchase orders.
Ensure timely delivery of goods and services.
Cost Control & Budgeting
Monitor procurement budgets.
Seek cost-saving opportunities without compromising quality.
Compliance & Documentation
Ensure procurement activities comply with company policies and legal regulations.
Maintain accurate records of purchases, contracts, and supplier performance.
Risk Management
Assess risks related to supply chain disruptions.
Develop contingency plans for critical supplies.
Cross-Department Collaboration
Work closely with departments like finance, logistics, and production to align procurement with operational needs.
B. Import / Export Documentation & Compliance
Prepare and verify shipping documents (invoices, packing lists, bills of lading, certificates of origin, etc.).
Ensure compliance with international trade regulations, customs laws, and company policies.
Customs Clearance
Coordinate with customs brokers and authorities to facilitate clearance.
Handle import/export declarations and resolve any issues related to customs procedures.
Logistics Coordination
Arrange transportation (air, sea, land) and track shipments.
Work with freight forwarders and carriers to ensure timely delivery.
Supplier & Customer Communication
Liaise with overseas suppliers and customers regarding order status, shipping schedules, and documentation.
Resolve any discrepancies or delays in shipments.
Inventory & Warehouse Coordination
Coordinate with warehouse teams to manage incoming and outgoing goods.
Monitor inventory levels related to imported/exported items.
Cost Management & Reporting
Monitor shipping costs, duties, and taxes.
Prepare reports on import/export activities and suggest cost-saving measures.
C. Other Duties
Perform other duties as assigned by the department manager.
13th month salary & KPI bonus based on individual performance result and Company business result.
PVI Health Care and Personal Accident Insurance 24 hours.
Salary increase depending on personal performance.
12 days of paid leave per year, additional leave on Christmas Day, December 25.
Year-end party, team-building, and other employee bonding activities.
