Corporate Division Assistant

Mô tả Công việc
1. Communication and coordination support:
- Support communication between the Corporate Division Executive Director and related departments in English and Vietnamese.
- Provide basic English-Vietnamese interpretation in meetings, discussions, or daily communication when required.
- Translate or summarize simple documents, messages, meeting notes, and work-related information between English and Vietnamese when required.
- Accurately convey requests, instructions, and messages from the Line Manager to related departments and follow up on progress.
- Collect information from related departments, clarify unclear points, and report back to the Line Manager in a timely and organized manner.
- Coordinate with related departments to ensure tasks, requests, and pending items are properly followed up.
- Comply with applicable ethics, confidentiality requirements, and company standards.
2. Administrative and assistant tasks
- Provide day-to-day administrative support to ensure the Line Manager's work goes smoothly.
- Organize and maintain the Line Manager's schedule and arrange necessary logistics such as meetings, cars, business trips, accommodation, visa-related matters, and other arrangements.
- Check documents submitted to the Line Manager for completeness, consistency, and basic compliance with Company guidelines before submission.
- Prepare or support reports, presentations, meeting materials, meeting notes, messages, and other documents as required by the Line Manager.
- Support internal approval, payment, procurement, contract, and other administrative processes by coordinating with relevant departments
- Work with Admin, HR, F&A, Legal & Compliance, Procurement, and other related departments to complete assigned tasks and solve issues.
- Track assigned tasks, deadlines, and pending items, and follow up with relevant persons to ensure timely completion.
- Partner with other departments to support company activities when required.
3. Other Tasks:
Take charge of other tasks assigned by the Line Manager