Document Control Coordinator

Single intake and workflow control
· Maintain the agreed single intake register for drafting requests from Australia, including scope, project, region, priority, due date, owner, dependencies and status.
· Check that each request includes the required inputs before release to a Team Lead, including drawings, specifications, markups, model files, project standards and review comments.
· Coordinate with the Head of Drafting and Team Leads to allocate work, update priorities and identify capacity conflicts.
· Track blockers, RFIs, late inputs, urgent revisions and hold points to closure.
· Prepare daily and weekly workflow status reports for production meetings.
Document control and CDE administration
· Manage project folders, access permissions, file naming, document numbering, revision status and issue workflows in the approved common data environment.
· Maintain drawing registers, model registers, transmittal records, review comments, checklists and superseded document controls.
· Ensure only current, approved inputs are used by detailers and that superseded files are clearly controlled.
· Issue or coordinate issue of drawing packages, models and reports under the correct revision, purpose of issue and distribution list.
· Archive completed packages and retain auditable records for handover, claims, variations and lessons learnt.
Communication and coordination support
· Coordinate meeting agendas, minutes, action registers and follow-up for recurring Australia-Vietnam drafting meetings.
· Prepare clear status summaries for Australian General Managers, Business Development Managers, Estimators/Bid Manager, project managers and engineers when requested through the Head of Drafting.
· Support RFIs, technical query logs and review comment tracking without making technical decisions outside authority.
· Coordinate document movement between Tekla, AutoCAD, Revit/BIM, Bluebeam, Microsoft Teams/SharePoint and Autodesk Construction Cloud or equivalent systems.
· Escalate process breaks, uncontrolled documents, missing approvals or conflicting revision information immediately.
Reporting, governance and improvement
· Maintain dashboards or trackers for work-in-progress, due dates, overdue actions, QA status, revision status and external drafting transition progress.
· Support audits of file naming, version control, issue records, approval evidence and CDE compliance.
· Identify workflow bottlenecks and recommend practical improvements to the Head of Drafting.
· Support onboarding of new team members to document control procedures, folder structures and approved systems.
· Protect confidentiality, data security and controlled access to project information.